Temporary Administrative Assistant

The Rackham Graduate School seeks a Temporary Administrative Assistant to serve as a member of the Michigan Society of Fellows team.

The Michigan Society of Fellows, under the auspices of the Rackham Graduate School, is currently seeking a full‑time, temporary Administrative Assistant to manage all administrative aspects of the program starting in November through early April 2027 (depending on satisfactory performance), working closely with and providing support to the Society’s faculty chair. The position will receive functional supervision and support from the Assistant Director for Professional Development and Engagement at Rackham as needed.

The Society selects six outstanding applicants annually for appointment to three‑year fellowships in the humanities, the arts, the social, physical, and life sciences, and in the professional schools.

The newly appointed postdoctoral fellows join a unique interdisciplinary community composed of their peers as well as about thirty senior fellows of the Society, who include many of the University’s leading scholars. Over the past fifty years, alumni fellows of the Society have gone on to become distinguished scholars at institutions around the world. This position offers access to some of the most exciting new work in academia today.

While we seek a full‑time temporary employee, arrangements could be made for a qualified part‑time candidate.

This is a temporary position to provide support while a staff member is on a planned leave. For more information on the Michigan Society of Fellows, go to (Use the "Apply for this Job" box below)..edu

Rackham is currently offering hybrid work schedules to staff, requiring 2‑3 days per week on‑site with the remaining time being remote. Two instances of work on Saturday for two workshops (November 14 and December 12) would be ideal, but is negotiable.

To learn more about the Rackham Graduate School visit /

Central to this role is the ability to interpret policies and procedures and determine appropriate courses of action to ensure that the Michigan Society of Fellows is an example of excellence within the University community. The selected candidate will work closely with the Chair to contribute to the daily operations of the Society and its various activities.

• responding to applicant inquiries
• assisting applicants and recommenders with the application process
• managing a calendar for the selection process for Society members and University department chairs
• organizing applications and maintaining an applicant list
• coordinating and assigning the review of all applicants by Society members
• reviewing the scores of all applicants by Society members
• preparing the list of applicants being sent to the University department chairs for review and endorsement
• coordinating with University department chairs to confirm their commitment to potentially sponsoring a fellow and their endorsement of applicants for the fellowship
• preparing the list of applicants for the final review by senior fellows of the Society
• Maintaining updated lists of all University deans, directors, and department chairs in MCommunity
• Maintaining and updating all electronic files
• Maintaining clear and consistent communication with Society members about upcoming events, responsibilities, and more with monthly emails and additional correspondence, as needed
• Coordinating communications to Society members with the Chair
• Managing the senior fellow selection process, including:
  • Coordinate the annual call for Senior Fellow nominations from deans, directors, department chairs, and current Society members
  • Collect and compile all nomination materials and…