Research Administrator Sr

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

The Department of Emergency Medicine seeks an experienced, forward-thinking Research Administrator Senior to join our research administration team. The incumbent will work to provide comprehensive pre-award and post-award support for faculty, trainees, and staff engaged in a complex and varied portfolio of sponsored research. This multifaceted position requires coordination, the ability to work with multiple deadlines, and financial analytical expertise to handle federal, foundation, and industry grants, with responsibility for compliance, reporting, and strategic financial planning.

You will work under the Research Administration Manager to manage research proposals, financial activities, and compliance requirements, and serve as liaison among faculty, university central offices (ORSP, Sponsored Programs), sponsors, and collaborating institutions.

Guide faculty, trainees, and their research teams through development, review, preparation, and submission of grant and contract proposals, including complex, multi-year budgets and justifications.

Review submission guidelines and ensure compliance with Department, sponsor, Medical School, and University policies/deadlines (using eResearch Proposal Management, ASSIST, grants.gov and other sponsor platforms).

Prepare administrative components of grant packages, including Proposal Approval Forms (PAFs) and unfunded agreements (UFAs).

Coordinate with collaborating institutions and internal/external offices to support timely and accurate submissions. Interpret and communicate sponsor and institutional regulations and guidelines.

Participate in review/editing/formatting of administrative shell documents.

Manage standard reports and requests for financial information from the Research Manager, the sponsor, sponsored programs, financial operations, subcontract sites and subaccounts, along with processing any sponsor carry forward/no cost extension requests should funds remain.

Provide high-level financial forecasting, management, and reconciliation for assigned grants and contracts, including general, and sponsored projects.

Advises faculty on long-term financial viability of department/center given multiple grants and contracts from various sources with differing project end dates and locates and identifies sources of outside funding on own accord.

Advise faculty on budget and project management, proactively flag budget deviations and suggest corrective actions at regular assigned intervals.

Ensure compliance with sponsor, institutional, and federal regulations (Uniform Guidance, NIH, DOD, NSF, etc.).

Track expenses, revenue, encumbrances, subawards, and hybrid POs.

Develop and maintain subcontracts, review invoices, coordinate timely billing, and process journal entries as needed.

Facilitate change requests, extensions, supplements, offsets, and close-out procedures.

Collaborate in the management and progress reporting of large multi-project grants including effort, budgeting, compliance, and submission.

Serve as backup for research administration team members to ensure continuity.

Liaise with faculty, administrative staff, department leaders, and central offices to manage award life cycles and support faculty research objectives.

Manage, compile, and file backup documentation as required.

Other duties may be assigned in support of the department's mission and operational needs.

• Excellent organizational and problem-solving skills with a demonstrated ability to set priorities, manage multiple tasks and competing deadlines, and strong attention to detail are necessary.
• Candidates should have the ability to work collegially and collaboratively in a team environment, or independently, and interact effectively with faculty and peers.
• Outstanding written and verbal communication skills.
• Experience and proficiency with Microsoft Office suite and similar…