Administrative Specialist Intermediate; Troy Campus

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

We advance health to serve Michigan and the world.

Michigan Medicine improves the health of patients, populations and communities through excellence in
education, patient care, community service, research and technology development, and through
leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic
Principles and has three critical components; patient care, education and research that together enhance
our contribution to society.

Michigan Medicine is seeking a highly effective Administrative Specialist Intermediate to provide administrative support to the Administrative Director and the Senior Nursing Director of the Troy campus. This position manages a wide range of administrative functions to ensure leaders? time is effectively allocated and they have the information and materials needed to advance key organizational priorities.
This position will directly report to the Administrative Director with an indirect reporting relationship to the Administrative Specialist Senior of the Troy campus.
The ideal candidate will excel in coordinating complex meetings and calendars while consistently demonstrating accuracy, efficiency, and a strong commitment to customer service. The position supports the development of leadership communications and presentations, provides foundational project management support, collects, organizes, and synthesizes basic data, and assists with recruitment and onboarding. The Administrative Specialist Intermediate must handle confidential and sensitive matters with discretion and sound judgment.
The Administrative Specialist Intermediate provides professional administrative services by applying broad expertise across healthcare administration, operations, finance, human resources, regulatory compliance, and related professional fields. The position independently leads complex assignments and technical or operational investigations; analyzes, compares, and evaluates courses of action; and advises on matters of significance that substantially affect business operations. The role operates with considerable independence under general supervision and applies broad knowledge across related fields to advance campus and departmental priorities.

Essential Functions:

• Provide broad administrative support, including calendar management; priority management; drafting, editing, and proofreading documents; and preparing meeting agendas, materials, and minutes.
• Conduct payroll reconciliation and approvals for designated departments.
• Coordinate and schedule virtual and in-person meetings involving multiple participants with challenging availability, ensuring timely communication and complete logistical support, including agendas, audiovisual needs, presentation materials, and meeting documents.
• Organize and manage meetings with external stakeholders and community partners, serving as a professional representative of Troy Campus leadership.
• Coordinate recruitment logistics for site leaders and support the onboarding of leaders and staff joining the Troy Campus.
• Provide leaders with essential background information before meetings, ensuring they are fully briefed on objectives, context, and participant roles.
• Monitor and manage the flow of issues, initiatives, and projects requiring immediate attention or strategic preparation in support of key priorities.
• Assist in preparing presentation…