Special Events Assistant; temp

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Special Events Assistant will support the Premium Rentals Program that covers events/toursat Michigan Stadium, Crisler Center, and the Richard L. Postma Family Clubhouse. Successfully managing our event business requires strong collaboration with athletic special events, golf operations, athletic facility workers/management and our dining partners. The Special Events Assistant supports the overall efforts of achieving our goal of "Exceptional Experiences for Every Guest".

This position has a requested start date of 3/1/2026.

Essential Functions
Michigan Stadium/Crisler Center/Golf Course Events- 40%

• Act as on-site event manager for Special Events.
• Collaborates with Special Events, Catering Partners and facility staff to ensure asuccessful flow and communication between all stakeholders.
• Attend weekly planning meetings to ensure all event needs are identified and executed.
• Facility point person during events including assisting with audio visual, monitoring
  
  HVAC comfort levels, and providing a safe and secure venue for our guests.
• Communicating with premium rental clients regarding room layout, University alcohol rules & regulations, fire marshal requirements as well as applicable State and Federal Laws.
• Evaluating current methods and procedure in order to improve operations, create efficiencies and develop new and innovative ways to manage premium events.
• Coordinating parking.
• Responsible for all aspects of the Michigan Stadium Tour Program which includes:
  • Manage daily tour requests to determine if requested day/time fits within
    
    Michigan Stadium availability.
  • Leads a team of six tour guides including producing a weekly schedule of scheduled tours and assigned guides.
  • Oversees payment of all tour groups.
  • Continually evaluates and benchmarks Michigan Stadium tour program to makesure prices are competitive in the marketplace.
  • Prepares special and periodic reports on the tour program to continually improve and evaluate the state of the program.

Michigan Stadium Photo Coordinator - 10%

• Responsible for all aspects of the Michigan Stadium Photos which includes:
  • Manage photo requests to determine if requested day/time fits within Michigan Stadium availability.
  • Coordinate scheduling of temps to work photo sessions.
  • Oversees payment of all photo groups.
  • Keep prop box updated and clean.

Other Duties- 10%

• Assist Operations & Event Management Office with assorted game-related tasks &projects.
• Other duties and projects assigned by the Director of Special Events.
• Assure compliance with the NCAA and Big Ten rules as well as OSEH safety programs.
• Assure compliance with University purchasing protocols.
• Other duties as assigned.

• Strong written, verbal and interpersonal communication skills and proficiency in spelling, grammar, punctuation and proofreading.
• Ability to set priorities, handle multiple assignments and deadlines and display good judgment while operating in a flexible and professional manner.
• Successful experience working in a team environment and the ability to promote a tam atmosphere with all employees.
• Must be able to establish and maintain positive working relationships with all all team members and customers by utilizing outstanding interpersonal skills.
• Must have extreme attention to detail, a high level of organization, and a high level of initiatie and energy.
• Knowledge of NCAA and Big Ten Compliance rules.
• Ability to work nights, evenings, and weekends.
• Expertise in Microsoft Word, Excel and PowerPoint.

• 1+ years working in Special Events/Event Management.
• A working knowledge of Social Tables, room diagramming software.
• Experience using ABI or When2
  
  Work Scheduling Software.
• Experience running a POS software system in retail setting.

This job posting is for a University of Michigan Temporary position. Temporary employment may be full or part time, but in either case is limited in duration. Please review the full posting description for details.

The University of Michigan Athletic Department is dedicated to building a department culture which demonstrates respect for all, shows compassion for others, and celebrates the differences among our staff, student-athletes, and supporters. We are committed to the hiring and development of diverse staff who contribute to an inclusive environment.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checksare performed in compliance with the Fair Credit Reporting Act.

The University of Michigan is an equal employment opportunity employer.