Fund Operations Analyst — Investments

The Charles Stewart Mott Foundation is seeking a fund operations analyst to support our Investment office’s document and data workflow.

The fund operations analyst applies a high level of detail and scrutiny to manager documents and data, following up directly with investment managers on gaps or discrepancies and organizing and validating information for the monthly close and performance reporting process. The position also owns investment execution and document retention, supports cash reconciliation and helps safeguard data integrity across the Investment office’s systems.

The fund operations analyst will perform a detailed quality check of manager documents and data gathered by the Investment office’s administrative assistant, verifying completeness and accuracy. The person will follow up directly with investment managers on missing, late or inconsistent documentation, and will gather, organize and hand off validated manager data to the investment operations analyst in time to support monthly close and performance reporting.

The analyst also will update the daily cash sheet and flag anticipated capital activity.

The fund operations analyst will lead the operational onboarding process for new investments, including coordinating with the fund administrator, setting up funds in the portfolio management system, and preparing subscription agreements and required compliance forms for signature. The person will process capital calls, cash distributions, stock distributions and other fund documents, and will maintain the investment pipeline and transaction calendar to ensure subscription deadlines and funding requirements are met.

The analyst also will own document retention for the Investment office, ensuring manager reporting, subscription and legal documents, as well as audited financials, are retrieved, tagged and stored in accordance with the Foundation’s records retention policy.

The fund operations analyst will support the investment operations analyst’s reconciliation among the fund administrator, custodian and portfolio management system, researching and helping resolve discrepancies identified during monthly close. The person will ensure exposure and transparency data is kept current across all funds and will reconcile manager‑provided data against internal records, flagging discrepancies before they reach the investment operations analyst.

The fund operations analyst will support the Investment office’s operational due diligence process on new and existing managers, reviewing operational infrastructure, service providers, valuation policies and controls, and documenting findings for the Investment team. The person will maintain organized records of fund documents, side letters and key terms.

The fund operations analyst will become a proficient user of the Investment office’s technology stack, including the portfolio management system, LP Analyst and BNY Nexen, and will use business intelligence, data warehouse and AI‑enabled tools to produce accurate reporting and analytics. The person will assist in the preparation of the quarterly Investment Committee book, reports and charts and will proofread materials for accuracy.

The ideal candidate is detail-oriented and comfortable working directly with investment managers to resolve documentation gaps or discrepancies. The successful candidate will bring strong organizational skills and sound judgment to a role that requires accuracy under recurring monthly deadlines.

This role requires someone who can manage a high volume…