Graduate Program Coordinator

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

At Michigan Engineering, we develop the talent and technologies that move society forward and serve our state and national interests. Through discovery and innovation, we create the foundational knowledge and practical technologies to solve not only today's most pressing challenges, but also power industries and change lives. Our programs and community are designed to promote personal well-being and achievement - enabling everyone to unlock their potential and contribute with confidence.

The Aerospace Engineering Academic Services Office (ASO) is seeking a Graduate Program Coordinator to join our department.

The Graduate Program Coordinator is a key member of the AERO ASO team that provides high-quality and impactful programs and resources to graduate students. You will manage the daily graduate program operations and the management of the entire graduate student lifecycle. A few of your primary responsibilities include: providing advising to AERO graduate students, leading recruitment and admissions processes, onboarding enrolled graduate students, and processing graduate student funding.

The Graduate Program Coordinator will collaborate with students, faculty, staff, and several other partners at all levels. This role supports approximately 230 graduate students (~120 PhD students, 60 MSE students, and 50 SUGS students). You will report to the Academic Services Manager, with functional supervision from the Graduate Chair.

The ideal candidate has a strong track record of graduate student support, is skilled at collaborating with faculty, staff, and students, and has demonstrated success in adapting programmatic efforts to the evolving needs of the academic community.

Graduate Student Support (50%)

Serve as the primary staff liaison for the AERO graduate programs and as the primary contact for academic and administrative needs for the graduate program.

• Meet regularly with the Graduate Chair, attend biweekly Grad Committee meetings.
• Meet with graduate students one-on-one, as well as in group settings, to provide information, advice, and resource referrals as appropriate, regarding a variety of issues such as program degree requirements, university policies and procedures, student rights/responsibilities, and non-academic factors affecting performance and overall success.
• Facilitate successful partnerships between graduate students and their faculty advisors. Coordinate with faculty advisors, and provide academic advising support regarding students' program progress and barriers.
• Maintain student records, manage student inquiries, and track student academic status.

Graduate Student Recruitment & Admissions (25%)

• Oversee the graduate program admissions process for the department, including assisting the Graduate Program Committee review process, and collaborating with faculty.
• Manage annual special recruiting projects including Explore Michigan Engineering Research & Graduate Education (EMERGE) and graduate visit days. Coordinate visits with students, faculty, and staff.
• Promote graduate programs and act as the primary point of contact for prospective graduate students. Respond to and track inquiries regarding visits and program requirements.
• Prepare and provide required reports to the department and university partners.

General Student Services Administration (25%)

• Manage the daily operations of the AERO graduate program, including addressing inquiries, developing policies, managing events, reporting…