Legal Secretary

Legal Secretary

Department: Administrative Assistant

Employment Type: Permanent - Full Time

Location: Ann Arbor, MI

We are looking for a Legal Secretary to join our team. We are seeking talented individuals who are committed to excellence and thrive in an environment of collaboration.

• Transcribe and prepare correspondence, memoranda, and other legal documents from written and oral drafts.
• Input attorney’s time and ensure that timesheets are delivered to the appropriate person in a timely manner.
• Process bills; proof billing sheets; review and edit bills; and assist attorneys with tracking client invoices, payments, and unique billing arrangements.
• Set up and maintain client and firm files; manage daily mail; request conflict of interest checks; and maintain respective attorney calendars and deadline reminder systems.
• Finalize, file, and prepare pleadings for service in State, Federal, and Appellate Courts (including e-filing and e-service).
• Draft and proof simple pleadings and correspondence, as directed.
• Contact clients, courts, counsel, experts, witnesses, etc. via phone, e‑mail, and/or correspondence to act as a liaison in scheduling/coordinating meetings, depositions, etc.
• Maintain good public relations with clients; and observe confidentiality of attorney‑client relationship.
• Work with junior and senior level attorneys in a variety of practices.

An ideal candidate has:

• A resourceful mindset, with a desire to explore and learn new skills and technology.
• 4‑6 years of legal secretarial experience supporting senior level management, preferably in more than one practice area such as litigation and corporate.
• Ability to transcribe legal documents, correspondence and reports from rough drafts or dictation proficiently and accurately.
• Possess excellent proofreading abilities for law office correspondence and legal case matters, and the ability to perform non‑complex arithmetic calculations when verifying calculations on forms and documents.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Possess excellent interpersonal skills – one who can communicate effectively in a courteous and diplomatic fashion as you will service and partner with a diverse group of clients, attorneys and staff.