Building Facilities Manager

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Department Summary:

Student Life Facilities partners with Housing, Dining, University Unions, Recreational Sports, and other units within Student Life to provide exceptional residential, recreational, and learning experiences for students at the University of Michigan. Approximately 320 employees are working in Student Life Facilities. The Student Life building and infrastructure portfolio consists of 3 university unions, 10 residential dining halls, 19 retail locations, 21 residence halls for approximately 9500 undergraduates, and apartments for approximately 1500 graduate students and their families.

Student Life Facilities is composed of four Directors who have distinct roles with Daily Operations, Capital Projects, and Trades & System Management. The Goal of Student Life Facilities is for 'all infrastructure to always work as intended.'

Position Summary:

The Building Facilities Manager (BFM) supervises and coordinates a staff of direct reports who provide for the general cleanliness and maintenance of a residential building or complex. The position may require some evening and weekend hours. BFMs have budgetary oversight and responsibility for facilities-related functions, including a labor line item. This total amount depends on the size of the building. The focus is on total building management and BFMs are expected to collaborate with a wide variety of department and university partners, including Residence Education, Living Learning Communities, the Housing Information Office, Housing Information Technology, Housing Security, Conference Management Services, Michigan Dining, Occupational Safety and Environmental Health, Student Life Capital Projects, Trades and Systems Management, University Unions, North Campus Operations and Logistics and the Facilities and Operations Physical Plant.

The ability to use current and emerging technology related to facilities management is a key to success. The BFM and his or her team support a living learning environment that sustains student success. Student Life Facilities leadership and staff are expected to demonstrate positive and courteous relationships with parents, guardians, and residents.

Management//Supervision 60%

• Supervise custodial and maintenance staff, which includes hiring, training, staff orientation, providing feedback as appropriate, evaluation, and corrective action when necessary, using university and department standards.
• Work with employees to resolve employee issues and grievances.
• Active supervision requires mobility through the facilities and the skills associated with documenting and explaining building needs to staff, Area Maintenance Coordinators, Directors at all levels, Systems and Trades Management, and SLCP (Student Life Capital Projects).
• Maintain buildings structurally as well as mechanical components, electrical, painting, grounds, moving and storage, cleaning, and the waste stream removal process, and supporting external staff and contractors throughout the Housing department and within specific building(s) of responsibility.
• Assist with project planning and setting priorities for operational projects related to facilities.
• Lead, evaluate, and approve requests for supplies, services, and equipment.
• Maintain building access control systems, ensure compliance with state and federal code regulations, and ensure the safety of residents.

Administration 20%

• Administer building and department operations in a competent and professional manner. This includes payroll, budget development and management, facility project development, procurement, coordination of tasks and projects with other departmental staff, stakeholders, and with service providers within and outside of the university, with little oversight much of the time.
• Professional and timely communication is expected.
• Interview and recommend the employment of applicants; bargained for and professional. Draft proposals/ reports regarding inspection reports and building safety compliance.
• Serve as a liaison to HR and payroll regarding scheduling and job change, or new hires, and necessary forms and document processing.
• Use automated systems to initiate work orders, manage work orders, purchase inventory supplies, and…