Payroll Specialist

Location:

Annapolis, MD (Hybrid – 3 days per week onsite)

Employment Type:

Full-time, Non-Exempt

Pay Range: $26.50 – $29.00/hour

Benefits:
Medical, dental, and vision insurance; 401(k); paid time off; paid sick leave; 8 paid holidays; and 3 floating holidays

Position Summary

Tential Solutions is seeking a detail-oriented and dependable Payroll Specialist to support our growing payroll operations. This position will play an important role in the accurate and timely processing of payroll while supporting payroll compliance, employee inquiries, timesheet administration, and other day-to-day payroll activities.

Reporting to the Manager of Payroll & Benefits, the Payroll Specialist will work closely with Payroll, Accounting, managers, and employees to ensure payroll information is accurate, complete, and processed according to established deadlines.

The ideal candidate is organized, comfortable working in a deadline-driven environment, and understands that payroll requires both exceptional attention to detail and excellent customer service.

• Support the processing of weekly, multi-state payroll for internal employees and consultants, ensuring accuracy and adherence to established payroll deadlines.
• Review new hire information for accuracy and completeness, including pay rates, work locations, tax jurisdictions, direct deposit information, deductions, and other payroll-related data prior to the employee’s first payroll.
• Review payroll data for accuracy and completeness prior to processing.
• Process employee terminations, including updating payroll records, reviewing final wages and deductions, and supporting timely final-pay processing in accordance with applicable state requirements.
• Prepare and maintain timesheet status reports throughout the payroll cycle, identifying missing, incomplete, and unapproved timesheets and communicating outstanding items to the appropriate teams.
• Monitor employee and consultant timesheet submissions and manager approvals to ensure payroll deadlines are met.
• Follow up on missing, incomplete, or unapproved timesheets and elevate outstanding items when necessary.
• Download approved timesheets and timekeeping data from multiple Vendor Management Systems (VMS), review the information for completeness, and prepare/import the data into Bullhorn Back Office (BBO) for payroll processing.
• Assist with payroll data entry, including earnings, deductions, reimbursements, bonuses, commissions, and other payroll adjustments.
• Support off-cycle payroll processing, voids, reversals, and check reissues as needed.
• Review payroll reports and identify discrepancies requiring additional research or correction.
• Maintain accurate payroll records, documentation, and supporting files.
• Respond to routine employee payroll questions in a professional and timely manner and elevate complex matters when appropriate.
• Assist with demographic changes, tax withholding updates, and other employee payroll-related changes.
• Support payroll tax and compliance activities, including research and documentation related to state and local withholding requirements.
• Assist with payroll and benefits reconciliations.
• Support 401(k) contribution and payroll deduction reconciliation activities.
• Assist with payroll-related audits and requests for supporting documentation.
• Maintain payroll checklists, standard operating procedures, and other process documentation.
• Maintain strict confidentiality of employee compensation, personal information, and payroll records.
• Provide backup payroll support and assist with special projects as assigned.

• 2–4 years of payroll processing or payroll administration experience preferred.
• Experience processing multi-state payroll strongly preferred.
• Experience with…