Office Administrator

Chesterton Academy of Annapolis, a classical high school in the Catholic tradition, founded in 2018, seeks a highly motivated individual who can joyfully and energetically take on the varied administrative duties of a growing school. The role of Office Administrator includes the following duties:

Full-time position, 12 months of the year, with possibility of reduced hours during summer.

• Manage day-to-day front office operations including:
  • Answering the phone and doorbell
  • Student attendance
  • Parking permits and carpools
  • Nursing and sick bay / administering meds and recording health events
  • Safety, including emergency drills and procedures
• Manage school, student, and faculty files (current year and archives)
• Assist with faculty onboarding documentation
• Maintain office supplies and curriculum inventories
• Be the primary point of contact for all parent communication
• Send out a weekly parent email Newsletter
• Create and send out a bi-annual Donor Newsletter
• Support the recruiting and admissions team by scheduling and overseeing Shadow Days and tours
• Assist with planning and logistics for various school activities including:
  Open Houses, Parent-Teacher Conferences (first and second semesters), field days, field trips, testing (placement exams, PSAT, CLT), and other events such as vocation talks, retreats, chaplain visits, etc.
• Point of contact for Anne Arundel County and City of Annapolis compliance/reporting (for water quality, student vaccination report)

• Record donations, send to bookkeeper, and write thank you notes
• Provide administrative support for all aspects of annual fundraising and marketing plans, with emphasis on annual Gala

• Coordinate weekly and special cleaning with cleaning service
• Serve as liaison between school and landlord for scheduling all activities

• Develop and oversee all school schedules
• Assign substitute responsibilities in event of faculty absences
• Create official school calendar (instruction days, events, etc.)
• Oversee school events and volunteer assignments

It is expected that candidates be practicing Roman Catholics and possess a willingness to adhere to the Magisterium of the Catholic Church and the mission of Chesterton Academy of Annapolis as set forth by the Board of Directors.