Executive Assistant

Role: Executive Assistant

Industry: Financial Services

Location (city, state): Annapolis, MD

Assignment Type: Direct Hire

Pay: $85,000 – $110,000 / year (some flexibility) + discretionary bonus up to 10% and minimum 10% equity

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM; fully onsite, 5 days per week

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a leading investment firm focused on sustainable infrastructure and clean energy initiatives. The organization invests in projects that support renewable energy, energy efficiency, and other environmentally beneficial infrastructure. Our client offers a collaborative, high-performing work environment where employees have the opportunity to work closely with senior leadership and contribute to key business initiatives.

Job Description:

Addison Group is seeking an experienced Executive Assistant to support two senior executives overseeing Human Resources and Legal functions. This individual will play an important role in keeping daily operations organized, managing complex schedules, and ensuring leadership is prepared for meetings and key priorities.

The ideal candidate is proactive, highly organized, and comfortable navigating a fast-paced corporate environment. This person must demonstrate sound judgment, maintain confidentiality, and anticipate executive needs while balancing multiple priorities. Strong communication skills, attention to detail, and the ability to build relationships across departments are essential for success.

Key Responsibilities:

• Provide high-level administrative support to two senior executives, including complex calendar management and daily scheduling.
• Coordinate meetings across departments, manage scheduling conflicts, and ensure priorities are handled efficiently.
• Arrange domestic travel, prepare itineraries, and assist with expense reporting.
• Develop, edit, and format presentations, reports, meeting agendas, and professional correspondence.
• Track deadlines, action items, and follow-ups to keep projects and initiatives moving forward.
• Prepare meeting materials and coordinate logistics for leadership meetings and other important business discussions.
• Assist with company-wide events, Board of Directors meetings, holiday celebrations, and onsite activities in partnership with the Operations team.
• Support ongoing administrative processes, departmental initiatives, and special projects.
• Maintain accurate records, organized files, and confidential documentation.
• Process invoices, expenses, and other administrative requests in a timely and accurate manner.
• Communicate professionally with internal teams and external stakeholders.
• Exercise discretion when handling sensitive information and anticipate the needs of senior leadership.

Qualifications:

• At least 5 years of executive administrative experience in a corporate, financial services, or professional services environment.
• Previous experience supporting C-suite executives strongly preferred.
• Demonstrated success managing complex calendars, coordinating meetings, and arranging domestic travel.
• Proficiency in Microsoft Office, particularly Outlook and PowerPoint; working knowledge of Word and Excel.
• Exceptional organizational skills and strong attention to detail.
• Ability to manage competing priorities, meet deadlines, and remain composed under pressure.
• Proactive, task-oriented approach with strong follow-through and problem-solving abilities.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to collaborate across multiple departments.
• High level of professionalism, discretion, and judgment when handling confidential information.
• Bachelor's degree preferred or an equivalent…