Administrative Assistant

The Administrative Assistant provides administrative and operational support to the General Director, Artistic Programs Manager, and Operations and Marketing staff as assigned. This position supports general administrative duties, production, and development functions of the Company. The incumbent will work closely with the General Director, the President, members of the Executive Committee, and Committee Chairs. This position serves as a consistent public presence, responding to inquiries and meeting the needs of constituents.

Other duties as required may be assigned.

Education High school diploma minimum with marketing training, degree in business administration, communication, marketing, music, or arts management a plus.

Experience and Knowledge 1-2 years of professional experience in communications, office management, arts operations, or other non-profit environment involving significant public contact is required. Proficiency in MSOffice Suites to include Outlook, Power Point and Excel, and basic web experience is highly desirable. Background in performing arts, knowledge of CRM systems and Moves Management, and the ability to read music a plus.

To perform this position effectively, the following work-related requirements must be met. Reasonable accommodations may be made to enable persons with disabilities to perform job functions successfully:

Ability to communicate with professionals, artists, diverse partners, and stakeholders.

Ability to multi-task, work in a fast-paced environment, and maintain attention to detail.

Ability to maintain a high level of confidentiality relative to financial, personnel, and Board matters.

Ability to concentrate in a small office environment, in close proximity to meetings, conversations, and interruptions.

Ability to sit for long periods and work at close vision.

Ability to lift up to 25 pounds.

Work is performed in an office with a closed door.