Utilities Allocations​/Petitions Management Assistant II

This posting will be used to fill full-time positions in the Department of Public Works in Utility Operations. This position is responsible for oversight and support of the allocation/petitions program. The allocation/petitions program requires compliance with complicated legislation and review of complex financial transactions. Daily contact with internal and external stakeholders is required.

This position oversees several employees in the daily activities of the program. Oversight and review of every project to receive allocation and assist with the review of building permits for proper fees is required.

Works closely with the development community in explaining allocation, calculation of fees, and timing of fees. Also works closely with the Department of Planning and Zoning, the Department of Inspections and Permits, the Bureau of Engineering, the Office of Law and the Office of Finance in the course of daily work.

Administers the lapse of allocation process in accordance with complex legislation. Ensures that timely notices are sent, appropriate fees are assessed, and relevant stakeholders, including Planning and Zoning, Inspections and Permits, and the Office of Finance, are notified.

Manages allocation and capital facility connection fee billing, while assisting in the preparation of Allotment Committee reports.

Assists the budget manager with providing data required for the financial model, preparation of the Utility Debt Service Revenue budget, and yearly projections.

(

Note:

The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all of the essential functions of all positions in the class).

• Conducts research studies and prepares reports by compiling and analysing data, providing recommendations based on findings.

• Advises department/agency head and other principal managers and employees on administrative policy matters. Develops, initiates and implements new policies, procedures, and forms for the organization.

• Serves as staff liaison with agencies in the County Government, other government agencies, private groups and community organizations.

• Establishes work priorities and coordinates activities of other administrative personnel to meet work deadlines and ensure timely provision of administrative support to department/agency personnel.

• Represents department/agency head at meetings, hearings and conferences as required.

• May research and make recommendations concerning computer hardware and software options to satisfy organizational automation needs.

• Reviews incoming correspondence and prepares appropriate replies to a variety of inquiries; receives, investigates and resolves complaints as necessary.

• Organizes and maintains personnel, statistical and other important records.

• May supervise a staff of administrative or office support personnel.

• Performs related duties as required.

• Knowledge of billing, fees, and year-end data collection

• Effective customer service skills

• Knowledge of complex code and legislation review and potential programmatic impacts and fee structures pertaining to development and/or allocation. Proficiency with Microsoft Office Suite Word and Excel and Google Suite applications

• Knowledge of Consolidated Property File.

• Knowledge of Utility Allocation Systems.

• Thorough knowledge of the principles and practices of public administration. Thorough knowledge of organization and office management.

• Thorough knowledge of the department's organization and functions and the relationships with other county offices.

• Ability to assume responsibility for a variety of…