Purchasing Agent

Summary

The Purchasing Agent implements procurement strategy and policies and provides support to NABSD department managers by obtaining requested goods and services. The incumbent purchases and manages basic category(s) or a narrow range of retail and food service merchandise, including market planning, stock assortment determination, items selection, pricing, vendor negotiation, and delivery. The incumbent also administers the purchase card program.

• The position demands the highest degree of public trust and integrity. Performs a wide variety of activities associated with the procurement of goods and services, to include the establishment of Blanket Purchasing Agreement (BPAs) and Blanket Ordering Agreement (BOAs) in both resale and non‑resale departments.
• Works closely with NABSD management personnel to coordinate activities involved with procuring goods and services for NABSD administrative, retail store and food service departments.
• Responsible for buying products, materials, parts, supplies and equipment in a timely and cost‑effective manner while maintaining appropriate quality standards and specifications.
• Purchases technical items, services and routine commercial or special purpose items manufactured to order.
• Researches catalogs, brochures, correspondence, and other appropriate reference material to find potential suppliers/vendors.
• Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Prepares necessary purchasing documents, reviews and processes requests for purchases within scope of authority to ensure procedural and regulatory requirements are met.
• Maintains manual or computerized procurement records, such as items or services purchased, costs, delivery, product quality or performance and inventories.
• Discusses defective or unacceptable goods or services with management personnel, vendors, and others to determine source of trouble and takes corrective action.
• Liaison with Accounts Payable Department to ensure accurate and timely payment of invoices.
• Uses procurement software and/or tools to manage and track contract/BPA status and report to managers on a regular basis.
• Monitors contracts and BPAs and reports any performance, budgetary or contractual deficiencies to the Contracting Officer and/or manager.
• Assists in developing SOW, cost estimates, conducts market research for requirements.
• Prepares closeout paperwork as directed by Contracting Officer.
• Assists in administering and managing Approved Business Partner/Approved Vendor/Preferred Vendor contracts in support of its operations and ensures that all Approved Business Partners comply with the contract requirements.

• Must be able to obtain and maintain a security clearance – requires 18 years of age.
• Males born after December 31, 1959 must be registered for Selective Service.
• Verification of employment eligibility in the United States is required.
• Probationary period:
  Full Time and Part Time employees serve a one‑year probationary period.
• U.S. Citizenship is required for Tier 3 Positions.
• Must be able to understand and communicate in English.

• Your application must include narratives for each KSA, using specific examples to demonstrate your qualifications and experience.
• Incumbent must have at least one (1) year of specialized purchasing/procurement experience in a professional office setting. Experience should include tasks such as budget management, travel coordination, scheduling, and customer service. Experience working in a federal purchasing/procurement office preferred.
• Must be knowledgeable in federal, departmental, and local laws, regulations, and procedures applicable to contracting procedures, methods and contract types, including BPAs, BOAs, purchase orders and purchase cards. Experience as a federal purchase card holder is preferred.
• Incumbent must have the Department of Defense (DOD) certification and/or the ability to acquire a NAF contracting warrant or APF transferable warrant, or be a qualified DoD Contracting Officer Representative. Experience working in a Purchasing/Procurement role in one of the following areas preferred: catering…