Specialist Senior: Human Resources Certification

Title Code:

Specialist:
Human Resources Certification

Performs and supervises functions governing teacher certification matters. Serves as liaison between the Division of Certification and Accreditation of the Maryland State Department of Education (MSDE), the Division of Human Resources and certificated employees by assisting, counseling, and corresponding with teachers/administrators regarding all certification matters; and subsequently forwarding all required documents to MSDE for certification approval/changes. The Specialist directs and trains the clerical staff as well as the planning, clerical processing, and record keeping systems for assigned areas of responsibility.

• Ability to work flexible schedules
• Weekends

• Serves as the liaison between the MSDE, the Division of Human Resources and certificated employees with regard to certification matters. Reviews, evaluates and forwards transcripts, applications for certificates, and related documents to the MSDE for certification approval and/or changes. Assists, counsels and corresponds with teachers/administrators regarding certification requirements/forms/procedures.
• Maintains an appropriate system of current employee records/files/correspondence with respect to: (a) Employment Status, (b) Types of Certificate, (c) Creditable Work Experience, (d) Transcripts, (e) Salary Data, and (f) Assignments. Reviews applications for promotions and other changes of status; advises applicant of ineligibility or prepares summary of qualifications for review committee and/or the Board of Education. Manages the maintenance of personnel files of professional employees with regard to certification and the reimbursement for approved coursework completed by teachers and for follow-up on individual employee's certification status.
• Uses the MSDE’s Teacher Certification system (currently The Educator Application and Certification Hub) for data retrieval, data entry document scanning, renewal processing, application processing, etc. Monitors TEACH to ensure teachers have been issued their certification after payment. Requests transfer of certificates for all new teachers coming from other Maryland counties.
• Maintains regular contact with the Office of Staff Development as to local in-service offerings. Keeps abreast of college offerings in nearby colleges/universities to provide teachers with source of acceptable credits for certification. Maintains a current file of college/university catalogs including course offerings and content description. Approves all programs of certificated staff for advanced study. Coordinates with Staff Development Office of College and University Partnerships for cohort reimbursement as necessary.
• Performs verification, data processing, and scanning of certification records files and inputs / updates records of all credits submitted by AACPS employees on the Human Resources Information System (HRIS). Records grades/course/in-service workshop in the HRIS.
• Maintains and updates Certification information on the AACPS SharePoint site dedicated to certification and related topics. Creates, updates and issues form letters with all appropriate information included utilizing Word or Crystal Reports as appropriate. Distributes copies to all relevant parties. Prepares and distributes new contracts to returning teachers as applicable.
• Evaluates eligibility for changes in certification for the teachers and other certificated staff. Counsels employees accordingly per evaluation findings.
• Interprets the school system, the teaching profession, and personnel policies and procedures to interested individuals and such groups as career days, recruitment events, conditional trainings, and other venues. Supervises and participates in the development of forms and other written materials used in the hiring processes. Advises applicants and other personnel staff members regarding applicants’ certificate eligibility.
• Oversees clerical functions associated with: newly employed professional employees; the maintenance of personnel files of professional employees; the reimbursement for approved coursework…