Administrative Assistant

Position: Administrative Assistant I
JOB SUMMARY:

The Administrative Assistant I provides administrative support for the Ayers Campus of Workforce Development. This role is responsible for preparing correspondence and reports, handling office communications, processing requisitions and payroll reports, and maintaining organized records. Additionally, the position serves as a receptionist, assisting students and guests while ensuring compliance with institutional policies and procedures.

DUTIES:

* Friendly personality; enthusiastic, positive attitude; evidence of trustworthiness and ethical conduct; effective human relations skills; strong work ethic

* Effective oral and written communication skills

* Ability to keyboard at a minimum of 40 correct (net) words per minute for 3 minutes

* Knowledge of word processing and spreadsheet software (Computer Level I)

* Working knowledge of general office procedures, GSCC procedures, composition, and records management (Office Procedures Level I Exam)

* Ability to coordinate assigned activities, proofread work for accuracy, and use the telephone effectively

* Ability to make mathematical computations and tabulations accurately and with reasonable speed.

* Ability to understand and follow oral and written instructions

* Ability to learn assigned tasks readily and adhere to prescribed routines

* Ability to establish and maintain effective working relationships with students, other employees, and the public

* Ability to maintain confidentiality of office information

Note:

The intent of this description is to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any position. Employees will be assigned specific job-related duties through their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position's role, scope, FLSA status, or grade.

QUALIFICATIONS:

* One (1) year (32 semester hours) of postsecondary education with a minimum of 15 semester hours in business or office-related coursework required

* Two (2) years of experience in office or related secretarial work required

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

* Friendly personality; enthusiastic, positive attitude; evidence of trustworthiness and ethical conduct; effective human relations skills; strong work ethic

* Effective oral and written communication skills

* Ability to keyboard at a minimum of 40 correct (net) words per minute for 3 minutes

* Knowledge of word processing and spreadsheet software (Computer Level I)

* Working knowledge of general office procedures, GSCC procedures, composition, and records management (Office Procedures Level I Exam)

* Ability to coordinate assigned activities, proofread work for accuracy, and use the telephone effectively

* Ability to make mathematical computations and tabulations accurately and with reasonable speed.

* Ability to understand and follow oral and written instructions

* Ability to learn assigned tasks readily and adhere to prescribed routines

* Ability to establish and maintain effective working relationships with students, other employees, and the public

* Ability to maintain confidentiality of office information

PROJECTED STARTING DATE:

February 2026

SALARY:
Salary Schedule E4-05 ($34,298-$51,793). Salary will be based on VERIFIED education and years of VERIFIED related experience that is stated on the initial job application only.

Final date to receive applications:

January 12, 2026- 4:00 P.M.

APPLICATION PROCEDURE:

Only complete application packages will be given consideration for employment. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume; and (d) copies of transcripts of post-secondary education.

Application materials must provide documentation that the applicant meets all minimum qualifications.

APPLICATIONS MUST BE FILED ONLINE AT: https://(Use the "Apply for this Job" box below)..cms

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs).

Salary Calculation:
For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position.

The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.

Format for Work Experience Verifications:
Work experience verifications should be in the…