School Office Supervisor

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School Office Supervisor

• Date Posted:
  12/30/2025
• Location:
  
  Jefferson Elementary School
• Closing Date:
  01/06/2026

School Office Supervisor
Full-Time 12 months

Under the supervision of the Principal, the School Office Supervisor serves as supervisor to Educational Office Professional(s) for a school. The School Office Supervisor will organize, direct, and perform varied and complex clerical and secretarial work with confidentiality and sensitivity. Oversee the day-to-day operations of the school’s Main Office processes, procedures, and environment. Ensure the office runs efficiently and that administration and clerical staff have what they need to be successful (e.g., training, supplies, a safe work environment).

Duties:

• Supervise school office and provide secretarial support to Principal/Assistant Principal and office staff as required.
• Create and maintain a pleasant, professional work environment, ensuring high levels of organizational effectiveness, communication and safety for the day-to-day operations and procedures of the school’s main office.
• Maintain Principal’s calendar, screen calls, receive visitors, and respond to requests for information and assistance as appropriate.
• Maintain certificated and classified employee payroll and attendance records, utilizing the District absence reporting system (Aesop / Skyward). Monitor daily staffing levels and maintain weekly staffing reports.
• Coordinate and implement communications and projects generated by the principal's office, including word-processing, payroll, scheduling, written and oral communication, and all other general clerical responsibilities.
• General supervisory responsibility for school’s Education Office Professional staff including organizing, coordinating, and overseeing the work duties and office procedures to ensure they work productively and meet deadlines and district standards.
• School Office Supervisor will have working knowledge of, understanding of, and familiarity with all main office duties and functions. Standard main office duties to be performed by School Office Supervisor or delegated to the appropriate Educational Office Professional staff member may include, but are not limited to:
  • Main office functions/Projects/General office support:
    Process and enter payroll. Clerical support for Principal and Assistant Principals, Targeted Services, Media Center, Counseling Office, student files, records requests, and clerical projects. Monitor/maintain the various school budgets, including office budget, and ensure accurate and timely reporting. Issue and retrieve keys and class packets to/from substitute teachers and orientate substitutes regarding their assignments. Maintain control of school facility keys, assign and distribute keys to certificated and classified staff as necessary.
    
    Compose school-wide communications, correspondence, and a variety of bulletins, newsletters, memos, emails, requisitions, forms and update the school master calendars. Assist with implementation and coordination of emergency procedures for School Site Disaster Plan. Detention coordination. Write and process Employee Data Forms and Extra Service Agreements. Work with confidential information such as employee data, student data, and correspondence.
  • Receptionist, greeting the public, filing, typing, data entry, door security system, copying, mailroom duties, door security system.
  • Student Registration:
    Register new students. Maintain all student records. Locker assignment. Exhibit exemplary communication skills and understanding of data privacy laws as they pertain to student information.
  • Student Attendance:
    Track student attendance; maintain student attendance records.
  • Data Management:
    Maintain and support Student Information and Data Management System.
  • Testing Coordination:
    Assist with testing coordination and registration.
  • Ordering Supplies:
    Coordinate purchase orders, P cards; ordering building supplies; processing invoices.
• Provide training, evaluation, assign and monitor the work of Educational Office Professional staff, student helpers, and volunteers.
• Perform other responsibilities and tasks…