Office & Admin Specialist Int

• Telework Eligible:
  No

• Job
• Location:
  
  Anoka
• Telework Eligible:
  No
• Full/Part Time:
  Full-Time
• Regular/Temporary:
  Unlimited
• Who May Apply:
  Open to all qualified job seekers
• Date Posted: 10/07/2026
• Closing Date: 10/13/2026
• Hiring Agency/Seniority Unit:
  Direct Care and Treatment / DCT Central Office AFSCME
• Division/Unit: AMRTC / DCT HIMS Anoka
• Work Shift/
  
  Work Hours:
  
  Day Shift
• Days of Work:
  Monday - Friday
• Travel Required:
  
  No
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status:
  Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area:
  Health Information Management Services
• FLSA Status:
  Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities:
  Yes

Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office and Administrative Specialist, Intermediate provides technical and administrative support to Direct Care and Treatment (DCT) within the Health Information Management Services Department. The incumbent is expected to analyze medical records for completeness according to DCT standards.

• Maintaining accurate medical records in accordance with applicable standards and requirements.
• Responding to requests for information requested by external entities including law enforcement agencies.
• Reviewing authorizations for the release of information requests to ensure that patient information is protected, and responses are timely, accurate and compliant.
• Perform HIMS related work as needed and required so medical records, admissions, and other necessary functions are carried out efficiently and effectively.
• Managing the facilities patient reporting process to maintain accurate patient census records.
• Processing electronic clinical and legal patient information by charting and scanning medical record and legal documents using the Electronic Health Record.
• This position requires an individual to be able to work independently within the group and have good time management skills to meet daily demands.

• Customer services skill sufficient to communicate information to clients, including phone calls and walk-in contacts in helpful and courteous manner.
• Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.
• Math skills sufficient to add, subtract, divide, and calculate averages.
• Specialized terminology medical terminology or coding; document management; scanning, indexing and quality control.
• Spreadsheets skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
• Typing/keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries.
• Word processing skills sufficient to develop and modify a variety of correspondence, records, and reports; develop forms and charts.
• English language skills sufficient to read, write, and understand with proficiency in spelling, grammar, and punctuation used in medical/treatment records.

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

• This position includes standing, sitting, pulling, stooping.
• Ability to lift and move paper and batched documents of up to 20 pounds.
• Ability to move arms on a continual basis sufficient to open mail, sort, and file documents.

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

The Department of Human Services will conduct reference checks to verify job-related credentials and…