Document Specialist

Overview

Join to apply for the Document Specialist role at H2O Innovation
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This range is provided by H2O Innovation. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$60,000.00/yr - $70,000.00/yr

H2O Innovation is a smart water treatment solutions company. We simplify water treatment by integrating state-of-the-art technologies to solve water challenges for good with our team of trusted experts. Our mission is to provide services on an international scale, in a people-oriented, caring environment that fosters professional and personal growth. Be part of our talent pool and grow with H2O.

• Maintain, distribute, and archive controlled documents including procedures, work instructions, forms, and records;
• Track revisions and maintain document history logs in compliance with regulatory and ISO requirements;
• Ensure documents meet company formatting, version control, and template standards before release or update;
• Identify and resolve inconsistencies, duplicates, or outdated documents;
• Assist in the migration of documents from legacy systems to the new electronic quality system platform;
• Support the design, development, and improvement of quality system processes;
• Provide user training, guidance, and support during system and process rollouts;
• Collaborate with Quality and Division teams to ensure timely creation, review, and approval of documentation;
• Participate in support of the learning management system as it relates to quality training and competency requirements;
• Support internal and external audits by providing timely access to documentation;
• Prepare reports and metrics related to document control performance and compliance;
• Participate in Corrective Action, NCR, and continuous improvement initiatives;
• Assist maintenance, calibration, and other teams that rely on controlled documents within the centralized quality system and its supporting software platform;
• Contribute to change management activities to support adoption of new systems, processes, and documentation standards.

• Strong proficiency in Microsoft Word, Excel, SharePoint, and Outlook; ability to create and manage controlled templates, trackers, and forms;
• Relevant experience in document control, quality systems platforms;
• Knowledge of ISO 9001;
• Keen interest in supporting colleagues in different projects;
• Hands-on experience in continuous improvement;
• Strong attention to detail and compliance in documentation;
• Ability to manage multiple priorities;
• Knowledge of change management strategies;
• Willingness to travel if necessary for important projects;
• Experience with system migrations and process improvements (Asset);
• Familiarity with Power Automate, Power Apps, or other Microsoft 365 tools for workflow automation (Asset);
• Prior experience in manufacturing, engineering, or a regulated industry (asset).

• Entry level

• Full-time

• Administrative