IT Office Coordinator

Position Title: Office Coordinator
Department: IT Services
Position Type: Full-time Continuing
Classification: MPE Band B
Salary Range: $44,967 to $54,951 (based on 37.5 hours per week)
Posting Date: September 17th, 2026
Closing Date: October 2nd, 2026, at 1:00 PM AST

St Francis Xavier University, which offers Canada's premier undergraduate experience, is seeking an Office Coordinator to join the IT Services Management Information Systems team. The Coordinator, IT Services is a business and communications organizer for a primarily technical team. Under the general supervision of the Director, the IT Office Coordinator is responsible for supporting administrative, project and operational activities to ensure the smooth functioning of the office.

The person in this role requires a solid technical background combined with strong business skills. They must be able to understand and be a translator of technical language into business language for varied activities and projects.

• Assists with ITS budget, billing, and procurement activities.
• Maintains and reports on time tracking data (UKG) for IT management team.
• Attends ITS team meetings, keeping records of progress and actions;
  Manages ITS space and arranges facility bookings as required.
• Maintains office supplies and some equipment.
• Assists in the development, documentation and implementation of office procedures.
• Composes business correspondence for approval and signature for Director and senior IT staff.
• Maintains confidential records and filing system.
• Coordinates calendars, meeting schedules and related events for senior IT staff;
  Facilitates travel arrangements for IT team.

• Participates in the maintenance of the ITS project portfolio, resource tracking and reporting processes.
• Assists with documentation and coordination of IT planning processes.
• Provides project management for some ITS internal projects.

• Coordinates and delivers ITS communications through social media, email, newsletters, etc.
• Maintains and documents existing IT policies.
• Analyzes and reports on IT service data.
• Conducts IT market research and produces reports for management.
• Maintains some hardware and software licensing contracts.

• A vocational diploma or university degree.
• Excellent relationship building skills with a focus on professionalism and quality control.
• Excellent time management, organizational skills, and planning/forecasting skills.

StFX is located in Mi'kma'ki, the ancestral and unceded territory of the Mi'kmaq People.

Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi'kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2

SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at  or .

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience.

Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2026, Maclean's annual university rankings put StFX #1 for reputation across Canada in the primarily undergraduate category. For more, visit

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