Onboarding Staff Accountant

Job Description

We are seeking an Onboarding Staff Accountant to support new clients as they transition into the Kaizen accounting system. Your role bridges accounting expertise with onboarding execution—cleaning up books, performing reconciliations, preparing initial financial reports, and establishing the foundation for each client’s long-term success with our firm.

You’ll work closely with our Onboarding Manager to ensure client files are accurate, organized, and standardized to our Kaizen methodology. This position is ideal for someone who enjoys variety, learns quickly, and thrives in a fast-paced environment where every day brings a new challenge.

• Clean up and standardize new clients’ Quick Books Online files.
• Perform bank and credit card reconciliations, categorize transactions, and correct data inconsistencies.
• Prepare initial financial statements for onboarding review.
• Draft adjusting journal entries for accruals, depreciation, payroll entries, and reclassifications.
• Assist in connecting POS systems, payroll integrations, and other external software during onboarding.
• Maintain complete, well-documented work papers for smooth client handoff.

• Request needed financial information from clients and follow up professionally and proactively.
• Update the Onboarding Manager on progress, challenges, and delays.
• Support training preparation by ensuring the client’s file is clean, organized, and ready for onboarding sessions.
• Collaborate with accounting, payroll, tax, and admin teams as needed.

• Complete onboarding tasks within the established 30–45 day timeframe.
• Maintain accurate to-do lists, timelines, and internal reports.
• Uphold Kaizen standards for accuracy, timeliness, and exceptional client experience.
• Contribute ideas to improve onboarding workflows and client processes.

• Experience in bookkeeping/accounting: reconciliations, journal entries, financial statements.
• Quick Books Online proficiency; QBO Pro Advisor certification (or willingness to obtain quickly).
• Understanding of basic accounting concepts (A/R, A/P, bank recs, payroll posting, revenue recognition, depreciation).
• Strong Excel and Microsoft Office skills.

• Excellent communication and customer service.
• Ability to multitask, stay organized, and manage multiple onboarding projects.
• Problem-solving mindset with high attention to detail.
• Comfortable working independently and in a team setting.
• Positive attitude, adaptability, and willingness to embrace continuous learning.

• Associate’s or Bachelor’s degree in Accounting or related field preferred.
• Quick Books Online Pro Advisor certification (required or achieved shortly after hiring);
  Advanced certification preferred.
• Experience in bookkeeping, bank reconciliations, journal entries, payroll, and financial statement preparation.
• Strong customer service skills, communication, and problem-solving ability.
• Ability to manage multiple clients, tasks, and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office, QBO, and willingness to learn new technologies.
• Team player motivated to work in a fast-paced environment.

Here’s a peek at what’s ahead as we get to know each other:

Please note:

Progression through each step of the interview process is based on fit and qualifications and is not guaranteed for all applicants. We kindly ask that you do not contact us directly regarding your application, as doing so may result in disqualification.

At Kaizen, we believe in continuous improvement — for our clients, our processes, and our people. You’ll join a collaborative team that values creativity, growth, and innovation.

Compensation:
Starting at $28/hour, based on experience.

Benefits:
We offer a competitive benefits package designed to support your health, well-being, and work-life balance. Benefits may include:

• Medical, Dental, and Vision Insurance
• Short-Term & Long-Term Disability and Life Insurance
• Cafeteria/Section 125 Plan
• Retirement/401(k):
  Employer match with 100% vesting…