Finance Manager​/Bursar

Location: Antrim

Primary Location :
Antrim-Antrim-Antrim Grammar School Contract Type :
Permanent Duration of Contract/Contract End Date : n/aStatus :
Full-Time Contract Options :
All Year Round (E.g. 52 week contract)
Hours per Week : 36 hours per week Working Pattern :
Monday - Thursday 8am - 4pm Friday 8am - 3.45pmGrade/Scale :
Administrative Officer | NJC pts 29 - 32 | £38,626 - £41,511 per annum

Additional Allowance(s) :
Not Applicable Anticipated Interview Date(s) : tbc Additional Information: N/AJOB DESCRIPTION

JOB TITLE:

Bursar – Administrative Officer

REPORTS TO:

Principal JOB PURPOSETo be responsible for all matters of school management relating to Finance, Building, Equipment, Non-Teaching Staff and General Administration.

MAIN DUTIES AND RESPONSIBILITIES The Bursar will work closely with the Principal and Vice-Principal/s and will participate in formal planning, decision making, implementation and monitoring.

Finance In keeping with the EA scheme for LMS the Bursar will develop and monitor financial administrative structures within the school. This will include:

Preparing estimates of annual expenditure, drawing up the annual budget plan, having it thoroughly analysed and presented to Principal and Governors. The annual budget shall be determined and notified to the EA by the appropriate date.

Monitoring and controlling all finances within the school

Preparing financial and other reports, in connection with the administration of the school’s budget, including regular updating for all budget holders

Calculating and allocating department budgets for resources and reprographics

Preparing Salary Review Letters for Teaching Staff Monitoring and controlling all school based accounts to ensure that proper records are kept, and that proper procedures are followed

Ensuring all purchasing and requisition procedures are adhered to Being responsible for purchasing all capital items, furniture and fittings

Acting as Secretary to the Finance Committee Overseeing and monitoring the collection of school fees Overseeing petty cash and banking procedures

Checking and reconciling the EA monthly budget and expenditure report and advising the Principal of any issues that arise

Administration

The Bursar will be Office Manager and will be responsible for providing an efficient and effective administrative support structure for the school. This will involve responsibility for the work of secretarial, clerical, ancillary, auxiliary, cleaning and security staff. This will include:

Monitoring the attendance of all members of non-teaching staff and implementing the EA’s managing attendance at work policy

Approving the appointment of replacements for absent staff in liaison with supervisors, and interviewing and vetting applicants

Monitoring the work of all ancillary and auxiliary staff and taking action where appropriate

Approving the salary returns for all ancillary and auxiliary staffs

Undertaking all arrangements associated with the appointment of non- teaching staff

Organising and overseeing the arrangements for enrolment of students including dealing with enquiries, admissions, registration and maintenance of student records

Maintaining personnel records for all teaching and non-teaching staff

Building, Plant and Equipment The Bursar will be responsible for the maintenance of all buildings, plant and equipment to the required standard, in liaison with Contracts Manager, BESs, and Interserve. This will include:

Liaising with the EA’s Maintenance Department Organising and overseeing maintenance work carried out under the LMS budget

Keeping records of all work done Ensuring that all plant and equipment are properly maintained and proper records maintained

Ensuring that the general security of the school site is of appropriate standards at all times

Liaising with all external bodies using the school premises to ensure that proper arrangements and insurance are in place

Ensuring that effective Health & Safety measures are in operation

Establishing and operating a booking system for the school minibus, and maintaining log books for same Ensuring that school minibuses are properly maintained, that insurance, PSV and tax are kept up to date and that…