Executive Officer - Youth Service - Statutory Services. Mid & East Antrim

Location: Antrim

Job Reference: )Primary Location :
Antrim-Antrim-Antrim Board Centre Other Locations :

Antrim-Carrickfergus-Whitehead Youth Centre, Antrim-Newtownabbey-Newtownabbey Area Youth Office, Antrim-Ballymena-Ballykeel Youth Centre, Antrim-Ballymena-Ballee Centre, Antrim-Newtownabbey-Rathcoole Youth Centre, Antrim-Carrickfergus-Sunnylands Youth Centre, Down-Dundonald-Dundonald Office Contract Type :
Fixed-Term (May be subject to extension or reduced for any valid reason)
Duration of Contract/Contract End Date : 31 March 2027

Status :
Part-Time Hours per Week : 18 hours per week Working Pattern :
Monday - Friday Grade/Scale :
Executive Officer | NJC pt 17- 20 | £31,022 - £32,597 per annum pro rata Additional Allowance(s) :
Not Applicable Anticipated Interview Date(s) : TBCAdditional Information:
Base location to be agreed on appointment.

Job Description Job Purpose The post holder will organise, manage and supervise staff, in the provision of administrative, clerical and secretarial support to the Senior Youth Officer and youth work team within the Mid & East Antrim Council area.

Main Duties and Responsibilities The main duties and responsibilities will include:

Staff Management Supervise staff including the allocation of tasks, checking output, quality and quantity of work, rotation and reallocation of duties or workload;

Ensure that new staff, as assigned, are trained in all procedures and practice within the team/department;

Co-ordinate with other clerical staff to ensure cover for each team during periods absence, leave, etc;

Ensure staff are appraised in line with the EA's Staff Appraisal Procedures and assist in compiling a staff development plan for the team in accordance with the EA's Staff Development Policy to maximise the potential of staff.

General Administrative Processes and Records Provide administrative, clerical and secretarial support to officers of the EA's Youth Service in dealing with correspondence, minute taking, etc;

Develop, maintain and operate manual and computerised information systems;

Arrange meetings, appointments, attendance at conferences and general co-ordination of diaries, calendar and tasks lists for the Senior Youth Officer as required;

Provide ad hoc statistical information as required by Senior Youth Workers and Senior Youth Officers;

Word-process letters, reports, minutes, etc using a variety of software packages.

Youth Service Co-ordinate, compile, input, update and extract information relating to youth work provision in the statutory sector;

Co-ordinate, compile, input, update and extract information relating to youth work provision in the voluntary sector;

Co-ordinate the organisation of events;

Assist in the monitoring of ongoing administration needs to support project priorities and the co-ordination of administration functions in order to ensure the timely delivery of projects;

Deal with queries from colleagues, other departments, schools and outside agencies and engage in follow-up action where appropriate;

Ensure a confidential service is provided to officers when dealing with information of a sensitive nature;

Assist in the establishment of policies, procedures and guidelines to ensure that the quality of administrative support delivered within teams is maintained at a consistently high level;

Ensure that individual administrative assistance carried out by the team to officers is of the highest quality standard.

Finance Monitor expenditure of appropriate budgets, maintain appropriate databases and records and provide management information to officers and youth workers on budgets;

Work within the parameters of the EA Youth Service e-requisition procedures;

Prepare and process requisitions, invoices/vouchers for officers' approval and payment;

Check and receipt goods…