Program Assistant, Certified Nursing Assistant Program - Part Time

Job Summary

Perform a full range of specialized clerical and technical duties in support of the Certified Nursing Assistant program under the Nursing Pilot Program Grant.

• Provide technical support and perform clerical duties, including answering correspondence, preparing reports, processing documents, and distributing office mail.
• Handle multiple priorities simultaneously, making independent decisions according to established guidelines.
• Develop, maintain, and update office procedure manuals.
• Receive incoming telephone calls, welcome visitors, and direct callers and visitors to appropriate personnel.
• Process applications, contracts, student records, and forms—verifying information, entering data, securing signatures, forwarding to other departments or agencies, and notifying students or employees of their status.
• Assist in implementing program‑related activities, special sessions, schedules, seminars, and workshops.
• Retrieve, compile, and compare data from multiple sources, prepare informational and statistical reports, and transmit data electronically to other agencies or departments.
• Track budget and fiscal data, record information in computer programs, monitor office supplies, process new or replenishment orders, and participate in vendor selection.
• Establish and maintain specialized databases, ensuring accuracy of records, and create special forms, charts, and reports using word processing, spreadsheet, and database software.
• Assist the Program Director with marketing materials, including catalogs, brochures, mailing lists, and web page modifications, and provide recommendations for program improvements.

Subsidiary Functions: May perform other duties commensurate with the position, including committee assignments and student recruitment and retention activities.

• Associate’s Degree (60 credits) and two (2) years of applicable experience.
• Preferred:
  Bachelor’s Degree in Nursing.
• Part‑time work up to 19 hours per week.
• Background verification required for all employment positions.
• Applicants must be at least 18 years of age or older.

• Knowledge of office management processes, workflow procedures, and effective workload prioritization.
• Proficiency in word processing, spreadsheet, database, presentation, and integrated information software, and associated hardware.
• Skill in gathering, compiling, and presenting information.