School Business Manager

St. Mary Magdalene Catholic School

Employment Type

Full Time

Location

Apex, NC

Posted Date

November 09, 2026

Employment Type: Full time - 40 hours/week

Position Summary:

St. Mary Magdalene Catholic Parish of Apex seeks an organized, detail-oriented School Business Manager to oversee the school’s daily financial operations, benefits, and human resources. This position supports the school’s Catholic mission through responsible financial stewardship, accurate accounting, and professional service to families, faculty, and staff.

• Manage day-to-day accounting functions, including accounts payable, accounts receivable, bank reconciliations, and financial recordkeeping.
• Assist with preparing and monitoring the school’s annual budget.
• Prepare timely financial reports and communicate budget performance to school and parish leadership.
• Manage tuition billing, payment plans, collections, and family account inquiries with professionalism and discretion.
• Oversee hiring processes in collaboration with school and parish leadership, including job postings, applicant coordination, required employment documentation, and onboarding.
• Administer employee benefits, coordinate enrollment and changes, and assist employees with benefits questions.
• Oversee accurate and timely payroll processing through Paylocity, including reviewing time records, deductions, and payroll changes.
• Maintain confidential personnel and payroll records and coordinate employee transitions and offboarding.
• Coordinate financial records and processes related to NCSEAA scholarships, including payment tracking and reconciliation.
• Maintain accurate records in the school’s accounting and tuition management systems.
• Support purchasing, expense tracking, year-end reporting, and financial reviews or audits.
• Follow established parish and diocesan financial procedures and maintain appropriate internal controls.
• Collaborate with school and parish staff while protecting confidential financial and family information.
• This position has a 10 hour a week assistant.
• Bachelor’s degree in accounting, finance, business administration, or a closely related field.
• Strong understanding of accounting principles, financial reporting, and budgeting.
• Proficiency with spreadsheets and financial software.
• Excellent organizational skills, attention to detail, and the ability to manage deadlines.
• Strong communication skills and the ability to work respectfully with families and colleagues.
• Sound judgment, integrity, and discretion when handling confidential information.
• Commitment to supporting the mission and values of a Catholic school and parish.
• Employment is contingent upon passing a criminal background and reference check; must complete Diocese-sponsored Safe Environment Training upon hire.

• Accounting or financial management experience in a church, Catholic school, or nonprofit organization.
• Working knowledge of Parish SOFT Accounting.
• Experience using FACTS for tuition management and family accounts.
• Familiarity with North Carolina State Education Assistance Authority (NCSEAA) scholarship programs and related school administrative processes..