Payroll Coordinator Job Apple Valley area,Minnesota USA,Accounting

Responsible for the payroll process for all employees, including deductions, taxes, and remittance of appropriate withholding accounts. Responsible for payroll deductions, calculations, payments, and reporting associated with benefits/insurance plans, deferred compensation, pension, workers compensation, short-term disability, child support, and garnishments. Oversees maintenance of payroll and related records. Assists in payments to vendors for insurance products. Serves as primary liaison concerning payroll system management.

This position works with data and people relationships requiring a high level of confidentiality, ethics, and trust.

Creates and updates employee payroll records and master files. Verifies and corrects employee timesheets, enters data into computer terminal and reviews for content, completeness and accuracy. Ensures labor agreements are properly administered in payroll processing. Processes and disperses payroll checks on a bi-weekly basis, codes payments to appropriate departments, and processes with holdings to appropriate agents. Maintains accurate and appropriate records of payroll deductions such as taxes, retirement, insurance, flexible spending accounts, and other related deductions and with holdings to appropriate agencies.

Audits and balances payroll to financial system.

Processes and disperses payroll checks on a monthly basis for FIRE payroll, codes payments to appropriate departments, and processes with holdings to appropriate agents. Maintains accurate and appropriate records of payroll deductions such as taxes and deferred compensation. Audits and balances payroll to financial system.

Processes ACH direct deposit file, tax withholding deposits, deferred compensation contributions, HCSP contributions, union dues, Child Support, and other related deductions. Provided voucher detail to Finance for entry into Accounts Payable.

Answers complex questions and identifies and solves problems regarding employee payroll and payroll reports. Monitors federal and state tax changes and IRS regulations that affect payroll and any City benefits such as deferred compensation, Public Employees Retirement Association (PERA) pension, Social Security, MN PFML, etc.

Checks for accuracy and proper documentation for new employees and open enrollment. Administers the City’s deferred compensation and flex spending plans and PERA. Troubleshoots and resolves employee/vendor issues.

Conducts written and oral employment verification, as requested, in compliance with Data Practices Act. Responds to unemployment claims.

Works with payroll systems vendor to ensure efficient operations in the City's payroll accounting system including the input/retrieval of payroll data. Manages payroll systems to ensure the accuracy and integrity of data is maintained and utilized effectively and efficiently.

Compiles reports for government agencies, such as unemployment compensation, census, and state audit, quarterly 941 reporting, MN State Withholding Tax reports, Affordable Care Act reporting, PERA exclusions and leave reports, and W2s.

Compiles information and works with the Workers Compensation auditor and the City’s annual auditor.

Calculates and processes annual payments such as Police Holiday Pay Out, AFSCME Retention pay, retroactive pay, and uniform allowance for LELS contracts. Calculates and processes other special payments and adjustments, including severance, short term disability, MN PFML and worker’s compensation. Calculates and processes mid year pro-rated uniform allowance and retention payments.

Calculates qualified Overtime for W2s.

Researches and provides information for grant development, budget preparation, and labor negotiations. Provides Human Resources manager with estimates of…