Clinic Business Representative Associate

Location Address: 14655 Galaxie Ave, Main Door, Apple Valley, MN

Date Posted: January 06, 2026

Department:  AHG Urgent Care Apple Valley

Shift: Day/Evening (United States of America)

Shift Length: Variable shift length

Hours Per Week: 30

Union

Contract:

Non-Union-NCT

Weekend Rotation: Every Other

Deliver exceptional customer service where it matters most at the start of every patient’s care journey. As the first point of contact as a Clinic Business Representative Associate, you’ll create a welcoming experience while ensuring accurate, efficient registration that sets the tone for quality care. Ready to make every interaction count and build a career with purpose? Join our team today!

• 0.75 FTE (60 hours every two‑week pay period)
• 6 /12 combo hours, day/evening shifts
• Every other weekend
• Benefit eligible

• Monday-Friday 8am-8pm
• Saturday and Sunday 8am-8pm
• Holidays Hours vary
• The schedule will be repeated every two weeks

This position is a mixture of days, evenings, weekends, and holidays. The employee will be scheduled at the Apple Valley location but at times will be expected to float to other Urgent Care locations if needed. The employee would need to be available on the days and hours of operation at the sites.

Week 1:
Sunday 7:45a-8:15p, Monday 7:45a-8:15p

Week 2:
Monday 7:45a-8:15p, Tuesday 7:45a-2:15p, Thursday 7:45a-8:15p, Friday 7:45a-2:15p

Responsible for greeting and welcoming patients to Allina at in‑person appointments, or by providing support by phone. Provides a standard registration process by collecting demographic and financial data and enters information into electronic medical record.

• Greets, welcomes, and performs the registration process with patients in person or by phone
  • Appropriately utilizes all tools, resources, and procedures to conduct patient check‑in, which includes interviewing patients to collect demographic and insurance information, providing patients with appointment specific forms, and obtaining necessary and appropriate documentation.
  • Assists patients with telephone encounters.
  • Identifies key words to initiate appropriate responses and de‑escalation techniques as needed.
  • Directs patients to appointment or procedure.
• Collects co‑pays and/or remaining balances
  • Obtains signatures from patients as needed.
  • Responds to questions regarding financial assistance programs.
  • Performs the End of Day reconciliation process.
  • May participate in the prescription refill order process as appropriate and in scope for position.
• Manages and organizes the patient care lobby (or lobbies) and provides other department support
  • Cleans and disinfects the lobby and check‑in area(s), wheelchairs, stair wells, door handles, clipboards, and elevator keys throughout the day.
  • Unpacks and restocks supplies, file cabinet(s) and other clinic resources such as brochures and business cards, makes copies of documents as needed.
  • May schedule appointments and/or help with other office communication needs such as answering and transferring calls, handling messages and paging necessary parties.
  • Performs weekly downtime check.
  • Active participation in staff meetings.
• Other duties as assigned.

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 1 year of basic computer skills

• Associate's or Vocational degree
• 0 to 2 years of experience with Microsoft Office products (Word, Outlook, and Excel)
• 0 to 2 years of customer service, clerical, or other business office environment experience
• 0 to 2 years of medical terminology knowledge

• Sedentary
• Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range: $19.18 to $26.12 per hour. The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.