Deputy Clerk of Courts

Deputized by the Clerk of Circuit Court to perform/discharge duties in accordance with Wisconsin State Statute §59.40. Under general supervision, executes a wide variety of complex legal clerical tasks in an efficient, professional and courteous manner. Maintains records of all documents filed with the courts, keeps a record of court proceedings, provide access to court records as well as maintain confidential records.

Status:
Full Time, Non-Exempt

Starting Wage Range: $26.32/hr.

- $28.97/hr.
Department/Shift: Clerk of Courts
Position Open Until Filled

Monday - Friday: 8:00am - 4:30pm
Be part of a team that plays a crucial role in the justice system. Enjoy a diverse range of responsibilities, from managing court records and case files to interacting with the public and assisting courtroom proceedings. No two days are the same, keeping the role interesting and engaging. Join our team and secure you future with the Wisconsin Retirement System.

• Paid Time Off (PTO) - available for use after 30 days of employment
• 10 observed paid holidays
• Health, Dental, Vision Insurance
• Health Savings Account (HSA) - with employer contributions - HRA
• Life insurance, Long-term disability, Short-term disability and Flex spending
• Participation in the Wisconsin Retirement System (WRS) - an exceptional pension plan with employer match (upon vesting) and lifetime retirement payment.

• Maintains an accurate court record.
• Files and keeps all documents deposited in every action or proceeding.
• Keeps a court record history in every action or proceeding.
• Prepares and keeps a minute record of all court proceedings.
• Maintains and keeps a judgment and lien docket.
• Provides case management and complies with statutes under supervision of the Clerk of Court.
• Schedules court proceedings.
• Maintains confidentiality of cases.
• Prepares minutes and supporting documentation of court activity.
• Manages and maintains court exhibits.
• Administers oaths.
• Work closely with other court staff to ensure that the proceedings run efficiently.
• Prepares court documents including:
  Judgments of Convictions, Warrants, Bail Bonds, Money Judgments, Temporary Restraining Orders, etc.
• Reduces court orders to written documentation.
• Enters garnishments and non-earning garnishments.
• Represents the court system through effective communication with the public and internal/external contacts.
• Provides general procedural information, including providing forms and answering general questions.
• Provides state and local court rules.
• Provides procedures and applicable court fees.
• Provides exceptional customer service.
• Drafts correspondence.
• Receives payments as required by the court.
• Conducts Records searches.
• Provides copies and certifies copies from court files.
• Operates various office equipment.
• Other duties as assigned.

• Knowledge, skill, and ability to understand and use legal terminology, legal format, and processes.
• Ability and skill to prepare Court documents in a timely and accurate manner.
• Knowledge of administrative policies and procedures of the County.
• Knowledge of standard and legal office practices, procedures, and clerical techniques.
• Knowledge of Wisconsin Statutes and ongoing statutory changes, procedural changes, and form changes.
• Skill to take notes and accurately incorporate essential details in preparing legal documents.
• Ability to establish and maintain accurate records of assigned activities and operations.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence;
  Federal, State, and local regulations.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to…