Human Resources Coordinator

Job Details:

Job Location:

Appleton - Appleton, WI 54914.

Show Up for People. Advance the Mission.

At the Boys & Girls Clubs of the Fox Valley, our mission is simple and powerful: to inspire and enable all young people, especially those with unmet needs, to reach their full potential as productive, responsible, and caring community members.

Everything we do is rooted in our values:
Kids First, Caring Adults, Safe & Healthy Environments, Responsible Stewardship, and Opportunity for All.

We’re youth-centered, collaborative, and committed to leadership that strengthens our community. Every day, our team works to ensure young people experience supportive relationships, safety, recognition, opportunity, fun, and belonging.

If you believe people do their best work for kids when they feel supported from the first conversation through every moment after, this is where you belong.

The people who serve young people every day deserve a People Team that serves them well. The Human Resources Coordinator carries out the day-to-day work of recruiting, onboarding, and core human resources programs, with clear communication and accurate administration across the employee lifecycle.

Our staff will count on you, and you'll work alongside the Human Resources Generalist and Human Resources Manager to keep the People Team's work moving.

• Execute day-to-day recruiting, from job postings and sourcing through screening, scheduling, and candidate communication.
• Complete screening and clearance for employee candidates, rehires, and volunteers.
• Facilitate orientation and onboarding so every new team member has what they need for a successful start.
• Process resignations and conduct exit interviews, sharing what we learn with the People Team.
• Maintain accurate applicant and personnel records, including I-9 compliance.
• Guide employees through benefits enrollment and routinely reconcile enrollment records with payroll and carrier billing.
• Review timekeeping before each payroll and track leave documentation and required notices.
• Serve as a responsive point of contact for human resources questions across sites.
• Provide administrative and project support to the Human Resources Manager and contribute to continuous improvement across the People Team.

This list reflects the primary duties and responsibilities of the role and is not intended to be all-inclusive.

Why Join Us?

• Because what happens here matters.
• Because a strong People Team helps our staff do their best work for kids.
• Because the details we get right help people feel valued.
• You’ll be part of a team defined by compassion, integrity, learning, collaboration, and purpose, all working together to make the Fox Valley a great place for all youth to grow.

We're looking for someone who cares about getting the details right and takes pride in the work to keep our organization running well for the staff we serve.

• At least two years of experience in recruiting, onboarding, or HR administration.
• Experience with an HRIS or applicant tracking system (Paycom a plus), and proficiency in Microsoft Office
• Working knowledge of hiring, I-9, and employee recordkeeping practices.
• Strong communication skills, discretion with confidential information, and the ability to build effective working relationships.
• The ability to manage multiple priorities and deadlines with accuracy.
• Reliable transportation and willingness to visit primary branches on a rotating schedule.
• An associate's or bachelor's degree in human resources, business administration, or a related field, preferred, or an equivalent combination of education and experience.
• Nonprofit or youth-serving experience, and HR certification or progress toward one (aPHR, SHRM-CP, or…