Purchasing Inventory Specialist

The Warehouse Specialist is responsible for performing tasks pertaining to the purchase of warehouse products, including but not limited to; non-controlled Rx; maintaining appropriate stock levels; communicating mis-shipments to vendors as well and keeping accurate drug records.

• Maintaining a dedicated supply of all Warehouse drugs
• Knowing stock levels of all drugs for each vendor
• Knowing the PO minimum requirements for each vendor
• Submitting the proper PO type; EDI, Email, Fax, Web portal, etc
• Ordering in the correct case packs
• Following up with vendors to ensure POs have been received;
• If POs are placed on hold, the Purchasing and Inventory Specialist needs to find out why; ordered out of case pack; NDC or Cost change;
  Vendor is out of stock; PO minimums not met; credit hold.
• Updating NDCs in respect to price changes, NDC changes, Vendor changes, case pack changes
• Loading Substitution information correctly
• Ordering substitution items in a timely and efficient manner.
• Keeping track of Back Order dates/reports; following up with vendors when an item exceeds its expected release date
• If an item is on Long Term Backorder, notify the supervisor to recourse if needed and deemed appropriate.
• Ensuring Vendors have correct and up-to-date licensure; and that this information is kept up to date in MDS.
• Pulling store orders through MDS
• This includes Non-controlled Rx orders
• Fixing Order Errors- ordered the wrong drug, ordered the wrong quantity, sent the order too early, and deleted the order.
• Ensuring stores are submitting on their correct day
• Following up when stores deviate from their pick days and finding out why, as well as education in regards to routes, delivery schedules, and order cut-off times.
• Answering questions from stores in regards to delivery schedules, routes, general Warehouse Operations, as well as the “who do I speak with for this” questions.
• Occasional Picking/Put Away of Non Controlled product
• Troubleshooting in MDS
• Incorrect Lot numbers
• Items in incorrect locations
• Discrepancies between PO and Pack Slip
• Fixing Invoices
• Updating and Maintaining Pedigrees
• Clearing Back Orders/ In Pick Quantities
• Running Daily Reports
• Loading and unloading skids
• Assisting in the offloading of Fed Ex/ UPS and other courier services as needed.
• Answering and directing phone calls to the proper departments
• Working closely with the Manager of the Warehouse to create and evaluate policies and procedures

A key role in the Warehouse Specialist’s duties is the transition into the new Buy Year; this includes but is not limited to the following;

• Proper and timely loading of all new NDCs, with correct NDC, Description, Cost and Price, vendor, Case pack, item type, as well as storage requirements.
• Proper loading of all substitution items, and ordering substitutions promptly to have a smaller supply of the “old” NDC, and a large supply of the “new” NDC, without a disruption to our supply chain.
• Discontinuation of all items that will not be carried over into the new buy year
• Contacting New and Existing Vendors to obtain the proper documentation required to purchase
• Double-checking/ Following up as needed with Procurement
• Maintaining stock of items throughout the beginning of the new buy year; increasing or decreasing stock, to maintain the best savings for the warehouse.

• Work closely with the Manager of the Warehouse and procurement team members to evaluate all new product
• Evaluate Cost/Price changes to determine if an item is within our parameters to bring into the warehouse
• Provide expected usage to vendors
• Maintain DSCSA requirements
• Provide excellent customer service

• Maintain a clean and clutter-free warehouse
• Emptying Garbage
• Cleaning bathrooms
• Cleaning breakroom
• Vacuuming
• Cle…