Office Administrator - Baltimore Area

Office Administrator – Greater Baltimore Area

Nations Roof is one of the largest commercial roofing contractors in the U.S., committed to quality, safety, and customer satisfaction. We are seeking a detail‑oriented Office Administrator to support essential office operations in a fast‑paced construction environment.

Location: Halethorpe, MD (Greater Baltimore Area)

Schedule: Monday–Friday, 8:00 AM – 5:00 PM | 100% In‑Office

The Office Administrator plays a key role in managing administrative, HR, and bookkeeping functions, with a strong focus on payroll accuracy. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities effectively.

• Process full‑cycle payroll for multiple departments; maintain records and resolve discrepancies.
• Handle inbound/outbound calls and emails; provide customer service and project updates.
• Schedule meetings, orientations, and assist with onboarding.
• Support HR with personnel files and office policy compliance.
• Prepare subcontractor agreements, purchase orders, and work orders.
• Track invoices, payments, and deposits; reconcile accounts as needed.
• Maintain communication with project contacts regarding scheduling and documentation.
• Assist with lien releases, vendor notices, and compliance documentation.
• Provide backup support and cross‑train on office functions.

• 3–5 years of administrative experience; construction industry preferred.
• Hands‑on payroll experience (ADP Workforce Now or similar).
• Basic accounting/bookkeeping knowledge.
• Proficiency in Microsoft Office; strong computer skills.
• Excellent verbal and written communication; ability to interact with executives.
• Experience with Salesforce or similar CRM systems is a plus.
• Strong organizational and multitasking abilities; maintain confidentiality.
• Bachelor’s degree preferred; equivalent experience considered.
• English fluency required; bilingual (Spanish/English) is a plus.

$60,000.00/yr – $75,000.00/yr

• Salary: $60,000–$75,000 per year (commensurate with experience).
• Medical, dental, vision, life, and disability insurance.
• Paid holidays and PTO; 401(k) with employer match.

Nations Roof is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected characteristic. Reasonable accommodations are available for individuals with disabilities. Our company is a Drug‑Free Workplace.

All candidates must be authorized to work in the U.S.

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