Executive Assistant II​/III - Compliance - Closes

Potawot-Arcata, Arcata, CA, US

Requisition

Salary Range: $26.50 To $32.25 Hourly

SUMMARY:

Under the direct supervision of the Chief Compliance Officer (CCO), this role provides high-level administrative and operational support to the Compliance Section. The position ensures efficient coordination of compliance activities, assists in maintaining adherence to federal and state healthcare regulations and supports the implementation of compliance programs across the organization.

The position requires performing a wide range of administrative duties and interacting professionally with staff at all levels, both within and outside the organization. A high degree of discretion, attention to detail, and a strong understanding of healthcare compliance are essential.

The ideal candidate demonstrates professionalism, discretion, attention to detail, and a strong understanding of healthcare compliance. This role requires excellent verbal and written communication, sound judgment, and the ability to work both independently and collaboratively.

Level I:

• Manage calendars, schedule meetings, and coordinate travel for the CCO.
• Draft, edit, proofread, and distribute documents, reports, presentations, and meeting materials.
• Maintain accurate records, databases, and tracking systems for the Compliance Department.
• Prepare conference rooms and materials for meetings and events.
• Answer and route incoming calls professionally.
• Record, transcribe, and distribute minutes of compliance and other department meetings.
• Assist in implementing and maintaining compliance programs and assist with preparing training materials.
• Maintain strict confidentiality of sensitive information, including personnel, client, and any other matters.
• Attend department meetings and other assigned meetings.
• Adhere to the Code of Conduct, compliance, accreditation standards and guidelines.
• Maintain a professional demeanor and collaborative mindset.
• Must be willing to learn about the American Indian culture and attend at least one cultural presentation/training per year.
• Must be willing to work with American Indian/Alaska Native people and demonstrate cultural awareness and humility.
• Must be willing to deliver services in a culturally responsive manner.
• Maintain a professional, organized, and clean working environment by following organizational policies, guidelines, and safety standards.
• Perform all duties in accordance with the UIHS Purpose, Vision and Guiding principles.
• Other duties may be assigned.

Level II - Able to act independently in completing all Level I duties and:

• Ability to navigate an Electronic Health Record (EHR) and other electronic systems used by Compliance and the executive assistant teams.
• Support document control processes, policy updates, and version management for compliance-related procedures.
• Research new regulations and assist in ensuring organizational adherence.
• Attend basic compliance training and be able to answer questions or know where to find the answers to basic compliance questions.

Level III – Able to act independently in completing all Level I & II duties and:

• Attain Certification of Administrative Professional (CAP) or Professional Administrative Certification of Excellence (PACE).
• Independently assist in developing and leading basic compliance related training annually or when needed.
• Track and help implement corrective action plans and ensure timely follow-up.

None

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. All individuals must demonstrate a commitment to the provision of culturally sensitive counseling services to American Indians.

• Level I - High School diploma or equivalent and two (2) years administrative assistant experience.
• Level II - High School diploma or equivalent and four (4) years administrative assistant experience.
• Level III - Associate degree (AA) and four (4) years administrative assistant experience; or six (6) years’ experience.