Administrative Assistant; Environmental Services - Water​/Wastewater Division

Are you highly organized, detail-oriented and committed to providing excellent customer service to members of the public? Consider a career with the City of Arcata and apply today!

We are currently recruiting for the position of Administrative Assistant in our Environmental Services Department (Water/Wastewater Division).

Interviews are tentatively scheduled for Thursday, December 3rd. Please hold this date.

Enjoy GREAT BENEFITS including: the City currently pays the majority of the medical coverage premium for employees (and their dependents) and 100% of the premium for dental and vision coverage. If applicable, the City also offers a $400/month health insurance opt-out option. Additionally, immediate City contribution to deferred compensation, vacation accrual that increases with service, longevity pay, etc. See more in the "Benefits" tab.

Under the general supervision of higher level staff performs a wide variety of administrative and support duties and activities of a general and specialized nature in support of an assigned Division or program area; performs other related duties as assigned.

• Performs a variety of administrative and support functions for assigned Division, including planning, coordinating, implementing and monitoring various administrative support duties and activities and special projects or programs related to the assigned area or responsibility.
• Composes, prepares, and maintains a variety of reports, logs, letters, memoranda, forms, and other materials related to assigned Division, including reviewing and verifying for completeness and compliance with established regulations and procedures, researches, complies and analyzes information; applies City and program policies and procedures in determining completeness and accuracy of a variety of related documents.
• Maintains accurate and up-to-date office files, records, and logs for assigned areas; develops, prepares, and monitors various logs, accounts, and files for current and accurate information, including various mandated and compliance related activities.
• Prepares and processes a variety of forms and other documents calling for review of development of data, and the use of administrative support steps requiring knowledge of the program area structure.
• Compiles, prepares, and enters data into a computer from various sources; creates and maintains computer based tracking information and reports including assigned databases, records, and lists; creates standard spreadsheets; inputs corrections and updates; verifies data for accuracy and completeness; prepares and queries as needed for compliance and other reporting.
• Assists with assigned budget related activities, including monitoring expenditures against Division budget, processing purchase orders and check requests, receiving payment and processing receipts for registration fees; disburses and reconciles petty cash.
• Serves as liaison between assigned Division and the general public, City staff, and outside groups and agencies; provides information and assistance as appropriate; explains programs, policies, and activities related to specific program area of assignment;
  Receives and screens visitors, telephone calls, email, and written correspondence providing information and handling issues that may require sensitivity and the use of sound independent judgment; responds to complaints and requests for information relating to assigned responsibilities; refers caller or complaint to appropriate City staff for further assistance as needed or takes or recommends actions to resolve the complaint.
• Creates and maintains accurate and efficient office filing systems (manual and electronic) for various division records; may assist in preparing records and files for storage and/or destruction as appropriate; maintains the security of confidential files as required.
• Orders and maintains assigned division supplies, materials and other related inventory.
• Performs other related duties as assigned.

See job description for full list of duties.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to graduation from high school, with supplemental or specialized training in related administrative or support functions and relevant computer software application programs; and at least one (1) year progressively responsible experience in an…