Office Coordinator

Know lumber? Keep jobs moving.

Scherer Bros. Lumber Co. is hiring a Labor Solutions Office Coordinator in Arden Hills, MN. At Scherer Bros., we succeed by working together to fill our customers' needs, and this role is where that happens every day. If you've worked a lumberyard counter, a building-materials desk, or a contractor-sales office, you already speak this job's language: will-calls, acknowledgments, installer crews, and getting the right material to the right site at the right time.

About the role

You'll be the organizational hub of our Labor Solutions team, reporting to the Labor Solutions Manager. You'll support Project Coordinators and installation crews by managing material orders, setting up and closing out jobs, handling installer payroll and compliance, and serving as a go-to contact for vendors and clients.

You'll connect the office, the field, and our customers so nothing falls through the cracks. When a crew needs material, a client needs an answer, or a vendor needs a correction, you're the one who sees the need and fills it. It's a great fit for a team player who likes detail and understands how a materials order turns into a finished install.

What you'll do Orders and materials

Order materials for active jobs, receive deliveries, and verify vendor acknowledgments

Enter all orders in Bis Track Create  will-call tickets with installers and project managers, including paint and caulk will-calls in winter

Help decide when to ship material to the job versus hold itJob setup and contracts

Open Labor Solutions contracts once Credit approves the job start

Build physical and digital job folders with plans and documents

Review client contracts for signatures, initials, and deposits

Installers and scheduling

Enter weekly installer payroll in Bis Track Track  installer insurance and required paperwork for compliance

Schedule material pick-ups and keep  current with job plans and field documents

Billing and month-end Invoice contracts, close out jobs, and consolidate folders for filing

Process vendor credits and return credits

Support general invoicing and billing

Team and systems support

Use and help test Bluebeam, including maintaining the Bluebeam pricing spreadsheet

Serve as a primary contact for vendors and clients

Support installation crews and help prepare for team meetings

Travel occasionally to Scherer Bros. locations, job sites, and events

What you bring

Required

High school diploma or equivalent2+ years of customer service experience

Strong written and verbal communication with clients, vendors, and crews

Sharp organization, time management, and attention to detail

Solid math and problem-solving skills

Proficiency in Microsoft Word, Excel, and Outlook Valid driver's license with an acceptable driving record

Ability to lift up to 25 pounds

You'll stand out with Experience in a lumberyard, building-materials dealer, millwork, or construction-supply setting

Familiarity with Bis Track or another lumber/building-materials ERPExperience with will-calls, purchase orders, vendor acknowledgments, or reading plans and takeoffs

Background coordinating installers, subcontractors, or field crews

Exposure to Bluebeam or Monday.com Prior administrative or project coordination experience

Details and how to apply

Detail Location Arden  Hills, MN
- Scherer Bros Lumber Co.Schedule Full-time, on-site 7:00-4:30 Mon-Fri Status Non -exempt (hourly, overtime-eligible)
Reports to Labor Solutions Manager Pay $20–$25 per hour, based on experience

Work environment

Indoor office, with occasional travel to job sites

Benefits

Employee ownership: company-funded ESOP after 1 year, so you share in the success we build together
401(k): dollar-for-dollar match on the first 3%, plus 50% on the next 2%;
Roth option available

Medical: two…