Real Estate Executive Assistant

Trust the Pineapple - Erica Deuschle & Company
• Ardmore , PA , US

Posted 2 days ago

Are you an experienced, detail-oriented administrative professional ready to lead and optimize operations for a high-performing real estate team? Erica Deuschle & Company is seeking a Real Estate Executive Assistant /
Operations Coordinator to support agents, including top producers handling $20M+ in sales annually.

In this pivotal role, you’ll own team processes, manage transactions from start to finish, oversee listings, and ensure agents are accountable and efficient
. You’ll be instrumental in maintaining high standards, streamlining operations, and driving results in a fast-paced, high-volume environment. This is a chance to take real ownership and make a visible impact on the team’s success.

• $60,000 – $70,000 annually
• Paid Time Off (PTO)

Transaction Coordination & Listing Management:

• Handle all aspects of property listings from contract to close
• Ensure all listing information is accurate in MLS and marketing platforms
• Schedule and coordinate showings, open houses, and inspections
• Communicate with sellers and buyers to provide updates and guidance

CRM & Database Management:

• Maintain agent and client records in the CRM
• Track lead follow-ups and client communications
• Generate reports and provide insights to management on team performance

Administrative Support:

• Screen calls, manage emails, and respond to client inquiries promptly
• Assist with scheduling, calendars, and internal meetings
• Manage team documentation, contracts, and files
• Support onboarding of new agents and team members

Team Operations & Process Improvement:

• Ensure adherence to established workflows and processes
• Identify areas for improvement and suggest solutions
• Help streamline communication and task tracking across the team
• Support team events, marketing initiatives, and client appreciation programs
• Be a resource for agents on CRM, project management tools, MLS systems, and other platforms
• Troubleshoot minor tech issues and assist with training on new tools

Accountability & Follow-up:

• Monitor deadlines and ensure tasks are completed efficiently
• Hold agents accountable for timely follow-ups and deliverables
• Provide regular updates to Erica and Dave on operational status

• 2-3+ years of real estate transaction experience
• Exceptional organizational skills with meticulous attention to detail
• Strong creative problem-solving skills and a proactive, solution-driven approach
• Able to work independently, own processes, and support a high-performing team while managing multiple priorities
• Superior interpersonal skills, with excellent written and verbal communication
• Highly thorough, organized, and passionate about completing to-do lists
• Experienced with learning new software and teaching others, including CRM systems, project management tools, Microsoft Office, social media platforms, Google Drive, etc.
• Ability to multitask, prioritize daily workload, and ensure deadlines are met efficiently
• Positive, proactive “CAN and WILL DO” attitude

$60,000 – $70,000 annually

Trust the Pineapple - Erica Deuschle & Company is a growing real estate team with a collaborative culture. With 13 agents and top producers closing millions annually, we pride ourselves on professionalism, organization, and client-first service. This is a chance to join a supportive team where you can grow your skills and make a real impact.