Administrative Assistant

We are looking for a reliable and detail-oriented Administrative Assistant to work closely with our Executive Assistant and support our leadership team and multiple departments. This role focuses on administrative coordination and day-to-day support to help keep the organization running smoothly. The Administrative Assistant will assist across our Commercial, Construction, Multifamily, Hospitality, and Executive teams and must be comfortable handling a wide range of tasks while maintaining organization, confidentiality, and professionalism.

Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise.

• Schedule meetings and travel while managing competing priorities and ensuring timely communication
• Handle, prioritize, and direct incoming calls, emails, and correspondence
• Draft, edit, and review correspondence and documents for executives
• Assist with personal tasks such as bill payments, appointment scheduling, and travel arrangements
• Maintain and organize electronic and paper files to ensure easy access and accurate recordkeeping
• Take meeting minutes and distribute notes, as appropriate
• Provide administrative support across departments including Commercial, Construction, Multifamily, Hospitality, and Executive teams
• Order, track, and maintain office supplies
• Handle sensitive and confidential information with discretion
• Perform other duties as assigned

• 3+ years of experience in an administrative or office support role
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and shifting priorities
• Clear and professional written and verbal communication skills
• Comfortable working collaboratively and taking direction from senior staff
• Proficient in Microsoft Office, Google Workspace, and general office tools

• Works in a collaborative office environment

• Ability to physically access all interior parts of the office
• Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistance

$45,/yr

Seniority level:
Entry level

Employment type:

Full-time

Job function:
Administrative

Location:

Haverford, PA