Executive Assistant to Superintendent

Lower Merion School District is seeking to hire an Executive Assistant to the Superintendent. This is a 12-month, Act 93 (LMOSA) position. This role is essential to assure the smooth and efficient operation of the Superintendent's Office and to continuously improve efficiency and accuracy in the performance of job responsibilities.

• Performs a variety of office duties including answering phones, screening, responding to and referring communications, opening, processing, and distributing communications, preparing, typing, and maintaining forms, reports, correspondence, and memos. Greets and assists visitors. Interacts with others in a positive and professional manner. Is discrete, diplomatic, and listens attentively.
• Assists the Superintendent by reading, researching, and routing correspondence, drafting letters and documents, and collecting and analyzing information for reports, presentations, and responses to inquiries. Collects and organizes data and prepares reports on various subjects as assigned. Assists with special projects and assignments. Takes and distributes meeting notes as requested.
• Uses computer/technology skills in performance of duties, such as use of the Internet, accessing databases, spreadsheet design, desktop publishing and creation of forms. Updates skills to ensure ability to use technology and implement new practices and procedures as they are developed.
• Ensures equipment in work area is kept stocked with paper, ink, toner or similar items necessary to their daily use and maintained in working order, addresses minor malfunctions, places work orders and makes service calls as necessary when malfunctions cannot be handled in house.
• Abides by federal, state and local school laws and regulations, mandated programs, district policies and administrative regulations and applicable collective bargaining agreements with district employees. Maintains confidentiality with all District and School Board information, including District and school population information.
• Establishes filing systems appropriate for office environment and in accordance with standardized records management procedures; retrieves filed documents and materials; maintains classified or confidential materials in accordance with security procedures; transfers and discards files in accordance with established business procedures and schedules; and maintains record of Board and Superintendent’s annual working budget.
• Performs duties as office manager for the assigned office. Maintains appointment calendar. Schedules meetings. Makes travel arrangements. Responds to requests for information from staff and the public through research or referral as appropriate and responds to or refers to verbal complaints from the public and staff as appropriate. Prepares Superintendent’s incoming mail for his/her review and signs outgoing mail, when appropriate;
  
  maintains Superintendent’s confidential information; and places, receives, and screens telephone calls for the employer.
• Monitors timelines for submission of agenda items for board and committee meetings. Solicits and collects agenda items from administrators. Assists with the development of board and committee meeting agendas and posts them to the website, non-public information for school director’s review, assist with the advertisement of board and committee meetings in accordance with the Sunshine Act, attends school board meetings as needed.
• Maintains records, logs, and regular and confidential file systems. Organizes large amounts of data and information in a timely manner in a way that makes retrieval convenient and actionable. Demonstrates ability to maintain confidentiality with all sensitive information including student and employee information.
• Serves as School District Official “Open Records Officer.”
• Coordinates availability and attendance by necessary participants for special meetings, emergency meetings, executive sessions held between regular meetings, student expulsion hearings, staff disciplinary hearings, and the like, and provides support in the preparation for these events and post-event activities, as directed.
• Organizes internal…