Lead Registration Specialist Job Holbrook Arizona USA,Administrative/Clerical

Location: Holbrook

Description GENERAL STATEMENT OF RESPONSIBILITIES:

Assists and works under the direction of the Registrar to supervise, analyze, plan, and implement the operations and administrative requirements of the Records & Registration Office; administers a comprehensive system for degree completion,manages transcript evaluation for incoming transfer students; and assists with registration and services provided by the department. Must also demonstrate supervisory ability, display technical skillwith student information systems, and manage multiple projects in afar-paced environment.

Examples

of Duties

ESSENTIAL FUNCTIONS:

Standard Expectations:
Supervision & Training:

1. Provide leadership to staff members in processes affectingoperational functions including registration, transcript requests,course scheduling, course grading, Veterans Services, graduationapplication, degree audit, and degree conferral.
2. Maintain adequate levels of staffing and performance, making recommendations as appropriate.
3. Develop and compile training resources and procedure manuals.

Degree Completion and Awarding:

1. Manage operational activities relating to awardingdegrees/certificates and degree audit processes.
2. Ensure the timely audit of graduation applications for completion of degree requirements.
3. Collaborate with academic departments and student services staffto resolve issues related to degree completion and progress.
4. Be able to discuss degree completion options and interpret corerequirements for each major with transfer prospects and applicants.
5. Print out Diplomas for commencement, print duplicates for students

Transcript Evaluation:

1. Determine if institutions are accredited; evaluate transfertranscript coursework for Arizona equivalencies.
2. Be familiar with country equivalencies differences and accreditation of institutions.
3. Provide preliminary transcript evaluations for students andagents when requested.
4. Answers students’ questions as needed regarding theirtranscript.

Assist with International/SEVIS Duties:

1. Determine if student is from a country we can work with.
2. Work with students to get all required documents filled out andturned in.
3. Create student accounts in SEVIS
4. Assist students in getting registered for classes.
5. Back up for the PDSO

Assist Veteran’s Certifying Official and Course Records Desk:

1. Work with student to get all required documents filled out andturned in.
2. Assist student in getting registered for classes.
3. Certify in VA system
4. Back up for the main VA Certifying Official
5. Attend trainings
6. Add classes, do rollovers as needed
7. Updates from IC, AZ transfer catalog updates – that pertain tomy area

Student Information System:

1. Maintain tables, permissions, update issues
2. Add degrees and majors, degree audits, sub audits, petitionupdates
3. Reports – SAP, Waitlists, division updates

Contact with Department Chairs, Advisors, Peers:

1. Maintain regular contact with Department Chairs concerningequivalencies, articulation agreements, student questions,preliminary transcript equivalencies, and petitions.
2. Work with the Registrar and academic community to design efficient and effective transfer tools and products.
3. Respond to our advisors and inquiries from other collegesconcerning equivalencies.
4. Establish transfer admission tracks for students while working with Recruitment.

College Representative:

1. Back-up to Registrar when representing the Records &Registration Office.
2. Develop and implement best business practices that improve and maintain customer service and communications with all collegeconstituents.
3. Works with other college officials to develop and refine a statesystem of transcript evaluations and equivalencies.

Special projects as assigned.

The above statements are intended…