Assistant Community Manager - PT

Careers at Capital Consultants Management Corporation

Current job opportunities are posted here as they become available.

At HOAMCO, our team members are passionate about their work, bringing enthusiasm and dedication to every task. They excel independently and understand the importance of teamwork. We are committed to building people and communities by fostering open, honest relationships through transparent communication. Our dedication to exceptional customer service.

Under general supervision of the Regional Director of Management Services, the Dedicated Association Manager is responsible for the performance of the personnel and the maintenance of the physical property of the Association in accordance with established company and Board policies and procedures. This position works with the Association Board of Directors, HOAMCO, an assigned Accountant, and other assigned staff, as necessary, to fully manage the ongoing operation of the community.

The manager will actively support community values, vision and philosophies, while demonstrating a style of leadership that allows residents’ needs to be met with a high level of satisfaction.

• Acquire and maintain a full working knowledge of all applicable State and Federal Regulations pertaining to common interest communities and of the governing documents of the Association.
• Develop and maintain a professional relationship with the Association Board of Directors.
• Facilitate long-term planning of the Association and refine, as required.
• Facilitate and attend Association meetings.
• As needed, be available to meet with the Developer, Board of Directors, property owner(s) and/or other pertinent parties directly involved in the operations of the property.
• Effective management of all on-site personnel to include personnel hiring, training, development, supervision, and evaluation.
• Adhere to and ensure that all on-site personnel understand and adhere to all guidelines, policies and procedures established by the Association and HOAMCO.
• Enforce use restrictions and regulations of each Association and related facilities.
• Attend all appropriate HOAMCO training classes, meetings and seminars as requested.

• Prepare annual budgets for Board review and adoption.
• Review budgets and evaluate ways to improve service and/or cut expenses.
• Create and prepare complete Board of Directors Packets, Agendas, and Management Reports.
• Ensure timely and accurate preparation of various weekly, monthly, quarterly, & annual reports.
• Answer electronic, paper, and telephone correspondence and respond to customer problem resolution issues in a professional and timely manner.
• Adhere to, review, and/or approve the following items as specified by outlined procedures provided by the Association or HOAMCO, to include, but not limited to the following: budget variation, proposed expenditures, financial statements, filing systems, business correspondence, property maintenance, assessment collections, personnel requirements, employee time sheets, insurance, delinquent accounts, accident reports, etc.
• Facilitate upkeep of residential files and records, legal documents, property deeds, construction plans, member rosters, contracts, annual reports, meeting minutes, and all other relevant records.
• Conduct regular audits to ensure that all office and maintenance procedures are being adhered to. Including audits of lease and office files, revenue collection procedures, cash and expense control, customer service programs, vendor relations and contracts, service request systems, various local, state, and federal government regulations, make-ready standards and preventive maintenance programs.
• Oversee the preparation and production of the monthly…