Municipal Project Manager

Overview

Job Purpose and Objectives: Responsible for leading the planning, design, procurement and delivery of municipal capital and operational projects from concept to completion for Arkansas City.

Supervisory/Management Responsibilities:

Supervision Received: Works under the general guidance and direction of City Manager.

Supervision Exercised: Provides project leadership to interdepartmental teams, consultants and contractors.

Commitment to Mission and Organization Values: It is each employee’s commitment to uphold these core values while representing the City of Arkansas City in carrying out municipal duties as public servants. These values should form the basis for interactions with the general public, with other agencies and with each other.

Mission: The City of Arkansas City strives to provide a high quality of life for its citizens by furnishing a variety of efficient services in a professional, courteous manner.

Statement of Organizational Values: We value Professional Ethics
, which includes:

• Honesty
• Compassion
• Fairness
• Confidentiality
• Reliability

• Stewardship of resources
• Respectfulness
• Non-discriminatory behavior
• Professionalism & personal courtesy

We value Commitment to Citizens through Customer Service
, which includes:

• Courteous interaction with the public
• Pride & ownership
• Programs that address citizen needs

• A sense of urgency and responsiveness
• A service-oriented approach to patrons
• Listening as well as hearing

We value Commitment to Excellence
, which includes:

• An ability to see the big picture
• A sense of pride
• A commitment to employee knowledge
• Employee professionalism
• Accountability

• Teamwork
• Protection of health, safety & public welfare
• A willingness to embrace change
• A commitment to organizational goals
• Clear communication

Job

Competencies:

Essential Functions include the following. Duties and responsibilities, as required by business necessity may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Schedule and shift assignments and work location may be changed at any time, as required by business necessity.

• Selects, supervises, directs and evaluates assigned staff, processes employee concerns and problems, directs work, counsels, disciplines, and completes employee performance appraisals
• Chairs and coordinates the City’s CIP Committee, facilitating interdepartmental collaboration to identify, evaluate and prioritize capital projects
• Leads development of the multi-year Capital Improvement Plan, ensuring accurate cost estimates, justifications and funding strategies
• Prepares and presents CIP updates and recommendations to the City Manager and City Commission for approval and adoption
• Ensures integration of CIP projects with the City’s annual budget, grants and long-term financial planning
• Maintains accurate project data in the City’s CIP database and updates project tracking dashboards for transparency and accountability
• Delivers assigned capital projects using recognized PM methodologies including PMI, CMAA, or equivalent
• Develops scopes, budgets, schedules, risk registers, QA/QC plans, and change management strategies
• Manages all phases of project execution including design, permitting, procurement, construction, commissioning, and close-out
• Tracks and reports performance using Key Performance Indicators (KPIs) such as CPI, SPI, contingency utilization and milestone completion
• Prepares RFQs, RFPs, and bid packages and participates in consultant and contractor selection and negotiation
• Administers contracts for professional services and construction including submittal review, pay applications, RFIs, change orders, claims avoidance and warranty close-out
• Oversees and maintains City-owned property lease agreements, ensuring compliance with lease provisions, documentation standards and payment schedules
• Manages the City’s Enterprise fleet management contract and WEX fuel card program, ensuring vehicle lifecycle efficiency, cost control, proper utilization and adherence to maintenance and fuel accountability standards
• Collaborates with Public Services, Environmental Services, Finance, Legal, Planning and other departments to advance project…