Administrative Assistant - Regional Operations

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Job Location (Full Address): 275 Hutchison Rd, Rochester, New York, United States of America, 14627 Opening:
Worker Subtype:
Regular Time Type:
Full time Scheduled Weekly

Hours:

40 Department: 500054 SMH Hem/Onc
- Strong West

Work Shift:

UR
- Day (United States of America) Range: UR URG 106 H Compensation Range: $21.78 - $30.53 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:
The Administrative Assistant – Regional Operations provides comprehensive administrative and operational support to Wilmot Cancer Institute’s regional cancer program. This position supports the day-to‑day operations of multiple clinical locations and serves as an important administrative resource for regional leadership, providers, clinical teams, and support staff. The Administrative Assistant is responsible for coordinating administrative activities, maintaining effective communication across regional locations, supporting meetings and projects, monitoring operational follow‑up, and assisting with initiatives that promote efficient patient access and a consistent patient experience across the Wilmot regional network.

This position requires a high level of organization, professionalism, discretion, follow‑through, and the ability to independently prioritize competing demands in a complex healthcare environment.

• Provide administrative support to Regional Operations leadership and designated regional clinical and administrative leaders.
• Coordinate calendars, meetings, conference calls, agendas, minutes, and follow‑up activities.
• Prepare correspondence, reports, presentations, spreadsheets, and other administrative materials.
• Maintain organized electronic files, records, and confidential information.
• Assist with regional communications and distribution of operational information to appropriate stakeholders.
• Coordinate administrative needs across multiple Wilmot regional locations.
• Support regional operational initiatives and special projects from planning through completion.
• Track assigned action items, deadlines, and follow‑up requirements to ensure timely completion.
• Assist leadership with gathering, organizing, and monitoring operational data and reports.
• Identify administrative or operational issues requiring escalation and ensure appropriate follow‑through.
• Assist with implementation of standardized processes across regional locations.
• Coordinate information and activities between regional sites and central Wilmot operations.
• Schedule and coordinate regional meetings and work groups.
• Develop meeting agendas and materials and document meeting outcomes and action items.
• Maintain project trackers and assist with monitoring deliverables.
• Support presentations, leadership meetings, site visits, and regional initiatives.
• Assist with preparation for new programs, services, provider transitions, and operational changes.
• Provide administrative support related to provider and staff onboarding, transitions, scheduling, and operational needs.
• Coordinate communication among providers, managers, clinical staff, and administrative…