Educator Certification Assistant; Hybrid

Educator Certification Assistant (Hybrid)

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The Educator Certification Assistant will provide administrative support for all aspects of educator certification processes for teacher candidates at UM-Flint. Key responsibilities include auditing student records during student teaching semesters, maintaining permanent certification files, and ensuring accurate data entry into the Michigan Online Educator Certification System (MOECS). This role processes field placement applications, coordinates eligibility notifications, and supports certification recommendations to the State of Michigan Department of Education.

The position also verifies MTTC exam eligibility and pass rates, evaluates post-baccalaureate transcripts, processes changes to existing teaching certificates, and serves as an MDE certification liaison to resolve programmatic issues and respond to inquiries from students, faculty, and school districts.

• Review student applications for fieldwork
• Create and maintain digital student files and spreadsheets to monitor student progress
• Store and manage permanent certification files for graduates, ensuring compliance with state audits
• Work closely with advisors to verify applicant information and eligibility

• Verify registration of all students in licensing programs within MOECS; update records as needed
• Prepare and submit recommendations for teacher certification to the State of Michigan Department of Education after graduation
• Manage ongoing certification application process, monitoring deadlines and changes from MDE

• Review monthly MTTC eligibility rosters for students taking certification exams
• Verify each student's eligibility and maintain records to meet state certification pass rate benchmarks
• Input MTTC exam pass/fail results into Banner/SOATEST after each testing window

• Evaluate transcripts of post-baccalaureate candidates seeking teacher certification
• Process changes to existing teaching certificates for teachers completing post-baccalaureate work at UM-Flint

• Serve as liaison to MDE to resolve certification-related challenges
• Respond to certification inquiries from students, faculty, staff, and school districts

• High School Diploma or equivalent
• 4 or more years of administrative support experience
• Knowledge of the teacher licensure process
• Understanding of MTTC testing processes and requirements
• Knowledge of computer systems including Microsoft and Google suites
• Experience setting up and maintaining digital record keeping systems

• Generous time off
• A retirement plan with two-for-one matching contributions after 12 months of eligible service with immediate vesting
• Comprehensive health insurance options
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

The work requires both onsite and offsite presence. Employees are expected to have a recurring onsite presence but may be required to work onsite more frequently if needed by the unit leadership.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer.

The University of Michigan is an equal employment opportunity employer.