Registrar, Education ​/ Teaching, University Professor

Summary of Job Duties

The Registrar works under the supervision of the Vice Chancellor for Student Services and provides strategic direction to student record functions of UACCM.

• Serve as the UACCM Project One Student Records and Academic Foundations Lead for Workday Student.
• Ensure the security, confidentiality, and safety of student records, in compliance with FERPA.
• Plan and implement the evaluation and certification of graduation requirements each semester for UACCM students.
• Plan and implement a process by which college transcripts of transfer students are accurately evaluated and credit awarded.
• Ensure and maintain the accuracy of courses entered into the student information system.
• Make updates and changes to academic plans to ensure UACCM personnel and students have electronic access to accurate degree and certificate requirements.
• Develop, implement, and evaluate student record policies and procedures of the institution.
• Plan and implement the verification of attendance process at the beginning of each semester.
• Plan and implement the administrative withdrawal and student withdrawal process of the institution.
• Plan and implement the process for faculty and adjunct faculty to report final grades in a timely manner.
• Plan and implement the process for identifying the following students each semester: honor, academic good standing, academic probation, and academic suspension.
• Work cooperatively with the Office of Academics to maintain the academic integrity of the institution through execution of UACCM policies and procedures.
• Work cooperatively with the Office of Institutional Research to ensure the accuracy of institutional, state, and federal reporting.
• Work cooperatively with college personnel to plan and execute the UACCM commencement ceremony.
• Keep the Vice Chancellor for Student Services informed of issues and operational needs related to the Office of the Registrar.
• Make recommendations to the Vice Chancellor for Student Services for changes in the operations of the Office of the Registrar.
• Recommend the hiring of department staff to the Vice Chancellor for Student Services.
• Provide training and supervision to department staff to ensure the effective and efficient operations of the department.
• Conduct annual performance reviews for department staff in a timely manner.
• Actively serve and participate on campus committees, as assigned.
• Maintain current knowledge and best practices in the field of student records by attending local, state, regional, or national conferences and meetings.
• Practice fiscal responsibility by recommending annual budget needs and ensuring that department funds are spent aligning with the goals of the institution.
• Work cooperatively with the Information and Communications Accessibility Committee to ensure that department content is perceivable, operable, understandable and robust enough to be interpreted reliably by a wide variety of users.
• Effectively handle sensitive issues and maintain confidentiality.
• Perform other duties as assigned.

• Bachelor's degree in college student personnel, educational administration, business administration, education, or a related field.
• 2 years of supervisory experience leading employees that value teamwork.
• 2 years of experience in student records at a college or university.
• Other job-related education and/or experience may be substituted for all or part of the minimum qualifications upon approval of the Chancellor.

• Master's degree in college student personnel, educational administration, business administration, education, or a related field.
• 5 years of supervisory experience leading employees that value teamwork.
• 5 years of experience in student records at a community college.
• Demonstrated understanding of and a commitment to the community college mission.

• Able to communicate effectively both orally and in writing to individuals and large groups.
• Proficient in the use of computer software and applications, such as Workday and Office 365 products.
• Knowledge of office management principles, methods, and procedures.
• Able to perform basic research,…