Administrative Assistant - Waste Fuel

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Sapphire Americas, a CRH company and part of the Ash Grove family of companies, delivers innovative, circular solutions that help decarbonize industries and communities. We specialize in transforming residual and non-recyclable materials into alternative fuels and raw materials for cement manufacturing - offering a zero-landfill pathway that conserves natural resources and advances the circular economy. Through our work, we reduce landfill dependency, lower carbon emissions, and unlock long-term environmental and economic value.

By turning waste into opportunity, Sapphire Americas is helping build a cleaner, more resilient future.

Sapphire Americas supports the Ash Grove Cement business by providing alternative fuels and alternative raw materials to facilitate the cement plants’ goals regarding commercial excellence, carbon footprint, and future developments.

Ash Grove Cement
, a CRH company, provides Portland and masonry cement to help build the foundation and infrastructure for the world around us. We ship millions of tons of cement from our plants and network of terminals located across North America. When you work for Ash Grove, you are connecting to something bigger. We stand together to reinvent the way our world is built.

Join our team and help Ash Grove build America.

We offer a complete benefits package to include:

• Health Insurance
• Vision Insurance
• Retirement Plan
• Paid Time Off, Paid Holidays
• Tuition Reimbursement
• Employee Assistance Program
• Disability Pay
• Life Insurance
• Growth Opportunities and more!

The Administrative Assistant collects, records, and files documentation regarding policies and procedures, permit conditions, and federal and state regulations. This position maintains files, generates and distributes reports. The position performs general secretarial and clerical duties.

• Promote and follow all plant safety guidelines.
• Maintains records indexes and file documentation.
• Ensures that the accuracy of the information has been verified, proper signatures have been obtained, and all paperwork has been completed in compliance with permit conditions and with federal and state regulations.
• Enters, maintains records, and reconciles data.
• Ensures residue manifests are received within 45 days and generate correspondence to the appropriate government regulatory agency as a notification of unreceived manifests.
• Provides requested records during both internal and external audits/inspections.
• Generates a SAFE Observation report for the Safety Manager that accounts for the number of SAFEs completed by plant personnel.
• Verifies and updates contact information for personnel and/or agencies listed in the Crisis Management Plan, ECS Emergency Contact section, and Emergency Response Team Members.
• Updates and maintains a book that lists the history of significant waste fuels department events/changes.
• Creates revisions to the RCRA permit. Sends notification and documentation to appropriate government regulatory agencies and outside emergency assistance agencies. Generates and sends the permit modification notification in a timely manner to individuals listed on the Facility Mailout List.
• Coordinates training schedules, generates reminders to personnel, maintains training documentation, and ensures training has been completed by all personnel.
• Schedules, maintains, reconciles invoices, and resolves invoice discrepancies for medical surveillance and DOT examinations. Maintains a cost-benefit analysis of the railcar cleaning service. Provide fuel qualification information for each generator to the railcar cleaning contractor.
• Maintains and distributes the Evacuation Drill Muster Roster.
• Attends and assists with RCRA, MSHA, Joint Safety Committee, and other training/events related to waste fuel, environmental, and safety activities.
• Tracks the completion of fall protection and employee lock inspections for the waste fuels department.
• Ensures environmental and waste fuel fees are calculated correctly and paid on time.
• Enters pre-qualification and re-qualification fuel quality data into Sales Logix. Ensures new…