Title Clerk

POSITION SUMMARY

The Title Clerk is responsible for processing all title related paperwork by working directly with the finance and sales team. Ensuring exceptional customer service by possessing outstanding organization skills and processing all required paperwork in a timely manner.

• Identify automotive titles by analyzing documents properly; ensuring ownership and legal requirements are met in accordance to dealership guidelines
• Serve as a liaison with Department of Motor Vehicles and submit all legal transfer paperwork required
• Prepare Certificates of Origin and bill out dealer trades, as needed
• Maintain a proper system to verify out-of-state titles
• Compile and maintain a complete list of all outstanding title work. Report to management on the status of any missing or problem titles and provides a current list of outstanding titles to the controller at the end of month
• Bill out all whole sale transactions and sign over titles for all wholesalers who have paid in full. Prepare a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work
• Stock in all new and pre-owned inventory, makes stock folders
• Communicate professionally and respond in a timely manner to customers and co-workers (via email, telephone, etc.) to handle title related inquiries
• Adhere to title regulations, and ensure compliance with federal and state laws
• Identify, investigate, and resolve any discrepancies related to title documentation issues
• Keep an organized filing system of all title documentation, in accordance to dealership standards
• Cross train on various accounting tasks to provide effective teamwork and productivity
• Perform other job-related duties and responsibilities as may be assigned from time to time

• Maintain a professional appearance in accordance with the employee handbook
• Maintain a clean and professional work environment
• Expected to attend accounting meetings, as requested.
• Expected to arrive to work on time and work assigned shift
• Follow instructions from supervisor
• Interact effectively with co-workers
• Receives feedback from supervisor in a positive manner

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work experience in automotive titles; dealership experience preferred.
• Demonstrate knowledge in the area of account receivables
• Advance computer skills, specifically in Reynolds and Reynolds
• Understand the importance of and maintains confidentiality
• Understand and follow work rules, policies, and procedures

High school diploma or equivalent.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The employee is regularly required to sit, stand, and walk. Occasionally required to climb; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is occasionally expected to travel, however the normal day-to-day operations will be conducted in a professional office dealership setting. The noise level in the work environment is usually moderate.

Motor vehicle record, drug screen, and background checks required.

• Medic…