Accounting Specialist

Job Summary

The Accounting Specialist performs advanced accounting work related to travel/expense reimbursements, purchase order and non-purchase order invoices, procurement card, inter-departmental billing, various employee forms to include new hire, termination, rate increases and timekeeping for several large Auxiliary Departments. Responsible for applying accounting practices and controls to a variety of financial transactions.

• High School diploma or GED.
• Four (4) years of experience in governmental or commercial accounting at a level comparable to that of an Accounting Specialist or the equivalent experience.
• Experience using Microsoft Excel.

• Associates’ degree in Accounting.
• Experience using People Soft.

• Review and process vendor invoices for payment for both PO and non-PO vouchers. Includes review of vendor invoices for accuracy, timely resolution of issues that arise with vendor invoices, creating payment vouchers in accounting system, and maintaining vendor files.
• Reconcile vendor statements.
• Review and process procurement card logs for payment. Includes review of log for completeness and accuracy, review of documentation attached, reconcile documentation to entries on the log and ensure all appropriate signatures are applied to the log.
• Review and process charges on journal vouchers (IDT) in accounting system. Charges may relate to campus use of Dining Services – due to catering services or Dining Services locations on campus – as well as Mav Money or other departmental activity.
• Review and process eForms related to new hires, terminations, rate increases, and changes to positions.
• Review and process employee time entry to include correct hours, overtime processing and vacation vouchers.
• Review and process travel authorizations/expense reports. Include review of expense reports for accuracy and compliance with university travel policies.
• Prepare and process requisitions for Mav eShop and standard purchase orders.
• Perform accounting support tasks to include but not limited to assisting with a variety of reconciliations.
• Perform other duties as assigned.

Mid-Senior level

Full-time

Accounting/Auditing and Finance

Higher Education