Staff Accountant

TITLE:

STAFF ACCOUNTANT - DIRECT STAFFING INDUSTRY BACKGROUND PREFERRED

LOCATION:

Remote - but must be located in Houston or Dallas, TX areas

SCHEDULE:

8AM - 5PM

CONTRACT:

6 month contract with conversion to full-time

PAY RATE RANGE: $30 - $33.65 per hour on W2

Russell Tobin is hiring a Staff Accountant for one it's agency client's. Please review the job description; the manager is actively reviewing resumes for consideration.

The manager is seeking someone who has supported accounting working directly for a staffing agency, not as a contractor working for an agency client.

The Staff Accountant will be responsible for completing timely full-cycle accounting functions, with the primary responsibility in accounts receivable, specifically for applying payments to invoices and completing appropriate journal entries of payments. Other responsibilities will include accounts payable, expense report processing, activities for month-end close and quarter-end close, and serve as a backup for weekly contractor payroll activities. This role ensures timely weekly and month-end close processes, supports accurate financial statements and journal entries, and may support vendor and client invoicing questions.

The Staff Accountant will collaborate closely with the accounting department and field leadership, playing a vital role in applying accurate payments to client accounts, while researching payment discrepancies and supporting both internal and external cash application questions.

• Quick Books Online (QBO) and :
  Exposure with these specific platforms is required.

• Hands‑on experience in an accounting role, preferably within the staffing and recruiting industry, handling high volume of accounts receivable that includes weekly invoices and weekly payment reconciliation to those invoices.
• High‑volume reconciliation: Approximately 5–6 payments daily, often requiring reconciliation across multiple invoices or contractors.
• Investigative problem‑solving: Strong attention to detail is essential to identify discrepancies and ensure nothing falls through the cracks.
• Critical deadlines: Weekly invoicing and payment reconciliation, plus month‑end close processes that receive direct CEO visibility.
• Highly independent ownership of accounts receivable, cash receipts, and payment reconciliation; must ensure all payments are received and accurately applied.
• Ability to be on virtual camera for team meetings as needed with 80% of internal meetings on virtual camera, without distractions or external noise.
• Thorough knowledge of how to work within a general ledger and a chart of accounts.

• Accounts Receivable/Cash Application: Apply client payments accurately to outstanding invoices, ensuring all payments are applied correctly, and appropriate journal entries are completed. Address discrepancies weekly to ensure company scorecard data is accurate. Research payments that do not match corresponding invoices; escalated issues timely.
• Cash Management: Monitor client net payment terms consistently; address outstanding net term items with supervisor and client, where appropriate. Escalate net terms that do not meet contract terms; review Aging reports with department heads to ensure timely communication of net term compliance; escalated client non-response to supervisor timely.
• Accounts Payable: Prepare and execute payments via , ensuring timely payments to vendors; reconcile accounts payable entries and transactions; address discrepancies. Ensure all invoices are accounted for monthly from active vendor partners prior to month‑end close.
• Expense Reports: Review, process and book general entities for employee expense reports in accordance with company…