Executive Assistant to CEO

If you are passionate about making a positive impact on the lives of those who sacrifice so much for our country, then you've come to the right place. Our team is comprised of dedicated professionals who share a common commitment to serving our military community. Here at the USO, you'll have the opportunity to contribute to a meaningful cause and work alongside a diverse and talented group of individuals who are driven by a shared sense of purpose.

Join us in fulfilling our mission by becoming a part of Team USO. Together, we can make a difference in the lives of the people who serve and their families.

To view our current job openings and start your journey with the USO, please browse the listings below. We look forward to welcoming you to our team and working together to serve those who serve us.

• Serve as the primary point of contact between the CEO and internal and external stakeholders. Interact with stakeholders via phone, mail, email, and in-person.
• Manage the CEO’s calendar, including scheduling, prioritizing, and coordinating meetings, events, travel, and conference calls.
• Draft, proofread, and prepare correspondences, presentations, and meeting materials, ensuring alignment with the CEO’s message, tone and style. Research, prepare summaries, reports, and recommendations as assigned. Exercise discretion, judgment, and organizational knowledge to facilitate CEO’s activities.
• Attend meetings, record minutes, and ensure timely follow-up on action items.
• Sign documents for CEO in compliance with corporate policies and in agreement with CEO. Develop and maintain mail management processes for the CEO.
• Independently initiate and implement processes to manage projects, information, and people.
• Work independently and collaboratively across teams to manage projects, information and people. May enlist the assistance of staff or other resources as needed.
• Process invoices, track expenses, and approve routine expenditures, manage budget. Process and reconcile CEO’s expenses and corporate credit card charges.
• Build and maintain positive, strategic relationships at all levels of the organization, including with senior leaders, board members, administrators, and external partners. Resolve conflicts proactively, and coordinate with team members to optimize executive office productivity.
• Maintain confidentiality and professionalism in all interactions.
• Retain and manage the CEO’s electronic signature, ensuring use only with CEO approval and in accordance with organizational policies.
• Perform other duties as assigned to support the CEO and organizational objectives.

• Bachelor’s degree in business administration, nonprofit management, or related field preferred.
• 5+ years’ experience in C‑Suite level executive support, board administration, or nonprofit governance.
• Demonstrated expertise in financial management, expense reporting and budget analysis.
• Advanced proficiency with Microsoft Office, Adaptive, Salesforce, Concur.
• Strong organizational, planning, and time management skills; ability to prioritize and manage multiple projects.
• Excellent written and verbal communication skills; ability to draft correspondence in CEO’s preferred style.
• High level of discretion, judgment, and confidentiality.
• CAP (Certified Administrative Professional) or similar credential valued.
• Must be a strong advocate of the USO’s mission.

• This position is located in Arlington, VA. Preference will be given to local candidates within commuting distance to the location.
• Resume and cover letter are required for full consideration.
• Background check – education, criminal and driving required.
• The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

Apply today. Join the mission. Join Team USO.