Office Manager

Job Details

• Location:
  
  Dallas, TX
• Industry: Security Integration
• Job type:
  Full Time
• Years of
  
  Experience:
  
  No Experience Required
• Career Level:
  
  Entry Level
• Exemption:
  Exempt

We are seeking an energetic, enthusiastic Office Manager to join our fast-growing and dynamic team.

• Maintaining the office, owning timesheet processes, new hire onboarding, ordering office supplies, and supporting the various departments within the Houston office.
• Working Monday‑Friday, 8:30 AM – 5 PM.

• Order all needed office supplies.
• Distribute mail.
• Answer incoming phone calls and greet visitors.
• Own onboarding process for new employees in the West division, including account creation and organization of first‑day materials (vehicles, credit cards, laptops, etc.).
• Turn down accounts as needed for terminations.
• Act as backup for receiving packing slips in ERP platform.
• Oversee training process, including follow‑up on renewals, completing registrations, and maintaining training database.
• Manage drug testing, alcohol testing and background check requirements for local resources based on customer requirements.
• Reconcile office credit card in expense software each month.
• Act as administrative assistant for President of West division as needed.
• Order catering and manage in‑office events in conjunction with Sales and Marketing Coordinator.
• Place orders for clothing with vendor, manage clothing store with counterparts in various offices.

• Assist in booking travel arrangements for employees as needed.
• Timesheet reconciliation, review, and troubleshooting, abiding by payroll requirements and analyzing for job costing needs.
• Fix all job‑related timesheet issues, following up with Technicians and Project Managers.
• Send timesheet reports to upper management weekly.

• Effective written and verbal communication skills.
• Positive attitude and willingness to interact with customers, co‑workers and other personnel at all times.
• Ability to manage multiple projects while paying strict attention to detail.
• Commitment to integrity and to company standards and procedures.
• BA/BS degree or equivalent.

• An awesome, collaborative culture.
• Compensation based upon background and experience.
• Full benefits package.
• Vacation.
• Cellphone allowance.

Please submit your resume, references and requested salary range at

Next Gen Security is an electronic security systems integrator that offers commercial and industrial companies best‑in‑class industry knowledge, engineering design, implementation, management and ongoing maintenance services. Our team has 10‑25 years of experience with single‑site, multi‑facility, plant‑wide, campus‑wide, regional, national and international security projects.

We are an equal‑opportunity employer and a drug‑free workplace. Pre‑employment drug screens and background checks will be conducted. Employees are subject to routine drug screens based on job classification.