Human Resources Assistant

Human Resources Assistant page is loaded## Human Resources Assistant locations:
Chase Bank Tower - 7th Floortime type:
Full time posted on:
Posted 2 Days Agotime left to apply:
End Date:
February 7, 2026 (29 days left to apply) job requisition :
JR101120
** SALARY**$20.46 - $25.57
** JOB SUMMARY
** Under general supervision, provides a wide range of administrative support to Human Resources staff, enabling timely and quality responses to employee and citizen inquiries. This role is the face of Human Resources and requires a high level of competence in customer service and attention to detail.
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* ESSENTIAL JOB FUNCTIONS:

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* • Attends the Human Resources Reception desk to receive customers.  
• Greet all visitors in a kind and courteous manner.  
• Comfortability with a significant portion of work including interpersonal interaction.  
• Notify COA staff in a timely manner that a visitor has arrived.  
• Correct routing of phone calls to COA staff  
• Calendar management, scheduling a wide range of events and venues.  
• General office support: office supplies ordering, restocking, and mail pickup  
• Personnel file maintenance (electronic and physical)  
• HR Department Support: HR contact lists, door access, technical support  
• HRIS data entry for HR-related personnel actions  
• Performs pre-employment processing and follow-up procedures.  
• Employment verifications  
• Administration of all activities related to employee IDs (badges)  
• Scheduling and administrative maintenance of Language Proficiency Testing  
• Careers e-mailbox maintenance, HR e-mailbox maintenance  
• Process new hires through their required HRIS onboarding tasks.  
• Conduct research, gather, compile, and summarize data for special projects, as needed, including independent creation of presentations and graphs.  
• Organize and expedite the flow of work, which includes answering various types of inquiries, initiating follow-up action, escalating customer concerns, and communicating the supervisor's instructions or desires to various individuals and/or departments, utilizing a thorough knowledge of departmental operations.  
• Other duties as assigned.
** OTHER

JOB FUNCTIONS:

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* • Special projects assigned to aid all Human Resources divisions  
• Attend meetings to act as scribe for those in attendance.

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* MINIMUM QUALIFICATIONS:

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* • Knowledge of office and administrative practices and procedures.  
• Skill in using PC software, including the current Microsoft Office Suite of applications.  
• Skill in communicating professionally and tactfully with other city employees and the public by oral and written means.  
• Skill with organization and attention to detail.  
• Ability to exercise discretion and independent judgment utilizing knowledge of the organization's policies.  
• Ability to work independently under general instructions.  
• Ability to perform a variety of physical skills, including but not limited to filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing.  
• Ability to operate various office equipment, including but not limited to PC, telephone, calculator, scanner, and copier.  
• Ability to prioritize deadlines and tasks.  
• Ability to learn new systems and procedures quickly.  
• Ability to plan, organize, monitor, and collaborate with internal and external stakeholders to accomplish unit objectives.  
• Ability to understand mathematical calculations involving fractions, percentages, and decimals.  
• Ability to work within a set schedule.  
• Ability to learn cloud and application-based software quickly.  
• Ability to quickly operationalize instructions to produce required outputs.  
• Strong organizational and time management skills.  
• Excellent communication and interpersonal skills, both written and verbal.  
• Strong analytical and problem-solving skills.  
• Ability to prioritize and work independently.  
• Ability to maintain confidentiality.  
• Strong attention to detail and ability to work accurately.  
• Strong customer service skills.
** Qualifying

Education and Experience:

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* • High School diploma  
• 2 or more years in a customer-facing role
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* PREFERRED QUALIFICATIONS:

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* • Human resources policies and procedures.  
• HRIS systems
** Preferred

Education and Experience:

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* • Two or more years in a customer-facing role, preferably in an office / professional setting  
• Bachelor's degree in Human Resources, Business Administration, Public Administration, or related field required.

City of Arlington is an Equal Opportunity Employer.### Introduce Yourself If you do not find a job that suits your experience, we welcome you to introduce yourself so Human Resources may be able to guide you to other opportunities.
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